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Executive Assistant to the Executive Director
Position Description:
Your work helps create structure, organization, and alignment across departments. By managing schedules, coordinating meetings, and supporting leadership initiatives, you allow the Executive Director to focus on strategic priorities that impact residents, employees, and the overall success of the community.
You serve as a central point of coordination and communication, helping connect teams, streamline processes, and support a positive and professional environment. Your attention to detail and ability to anticipate needs contribute to the overall effectiveness of leadership and the experience of those we serve.
There is purpose here. There is growth here. And there is a place for you at Legacy Pointe.
Executive Assistant to the Executive Director Position Summary
The Executive Assistant to the Executive Director provides high-level administrative and organizational support to the Executive Director and leadership team. This role is responsible for managing schedules, coordinating meetings, handling communications, and supporting key initiatives that contribute to the overall operation of the community.
This position plays a critical role in maintaining efficiency, organization, and professionalism within the Executive Office. The Executive Assistant serves as a liaison between departments, leadership, and external partners, ensuring clear communication and timely follow-up on priorities.
This role contributes to a well-coordinated and responsive leadership environment that supports Legacy Pointe at UCFs commitment to Hospitality, Service, and Accountability.
Qualifications and Requirements
Position Title: Executive Assistant
Department: Administration
FLSA: Hourly Non-Exempt
Supervisor: Executive Director
Supervises: N/A
About Our Mission
At Legacy Pointe at UCF, our mission is grounded in a simple and meaningful purpose: to brighten lives through lifelong enrichment, supported by our partnership with the University of Central Florida. Everything we do is built around that vision. Our community was created on the belief that older adults deserve to live with dignity, connection, opportunity, and joyevery single day.
As a Life Plan Community, we provide a full continuum of care, from independent living to assisted living and memory care, all the way to skilled nursing. Our culture is shaped by hospitality, service, and accountability, and our affiliation with UCF enhances what we offer through lifelong learning, intergenerational opportunities, and innovative programming.
Legacy Pointe is a modern, welcoming community where people feel seen, valued, and cared for. Whether someone is participating in a wellness program, engaging in a cognitive activity, receiving compassionate support, or enjoying a meaningful moment of connection, our priority is always their comfort, dignity, and quality of life.
Why People Choose Legacy Pointe
Joining Legacy Pointe means becoming part of a team that appreciates your work and supports your well-being. We want you to feel equipped, encouraged, and valued in your role.
Full-time employees receive access to a comprehensive benefits package that includes:
Medical, dental, and vision insurance
Company-paid Basic Life Insurance
Short-term disability options
401(k) retirement plan
Paid time off that grows with tenure
Eight paid holidays annually
Scholarship programs for employees and dependents
Recognition programs, including milestone awards and annual celebrations
Employee discount program with savings on attractions, travel, and entertainment
Annual staff appreciation events
Work That Makes a Difference
Working at Legacy Pointe at UCF is meaningful because your role directly supports the leadership that guides our entire community. As the Executive Assistant to the Executive Director, you play a key role in ensuring that operations run smoothly, communication is clear, and priorities are effectively managed.
Your work helps create structure, organization, and alignment across departments. By managing schedules, coordinating meetings, and supporting leadership initiatives, you allow the Executive Director to focus on strategic priorities that impact residents, employees, and the overall success of the community.
You serve as a central point of coordination and communication, helping connect teams, streamline processes, and support a positive and professional environment. Your attention to detail and ability to anticipate needs contribute to the overall effectiveness of leadership and the experience of those we serve.
There is purpose here. There is growth here. And there is a place for you at Legacy Pointe.
Executive Assistant to the Executive Director Position Summary
The Executive Assistant to the Executive Director provides high-level administrative and organizational support to the Executive Director and leadership team. This role is responsible for managing schedules, coordinating meetings, handling communications, and supporting key initiatives that contribute to the overall operation of the community.
This position plays a critical role in maintaining efficiency, organization, and professionalism within the Executive Office. The Executive Assistant serves as a liaison between departments, leadership, and external partners, ensuring clear communication and timely follow-up on priorities.
This role contributes to a well-coordinated and responsive leadership environment that supports Legacy Pointe at UCFs commitment to Hospitality, Service, and Accountability.
Essential Duties and Responsibilities
- Manage the Executive Directors calendar, including scheduling meetings, coordinating appointments, and prioritizing time-sensitive matters
- Coordinate and prepare for meetings, including agendas, materials, minutes, and follow-up actions
- Serve as a point of contact for internal and external communications, ensuring timely and professional responses
- Assist with drafting correspondence, reports, presentations, and internal communications on behalf of the Executive Director
- Coordinate leadership meetings, community events, and special initiatives as directed
- Maintain organized records, files, and documentation for the Executive Office
- Support project coordination and follow-up on key initiatives across departments
- Assist with tracking deadlines, action items, and leadership priorities to ensure timely completion
- Collaborate with department leaders to support communication flow and operational alignment
- Handle sensitive and confidential information with a high level of discretion and professionalism
- Assist with vendor coordination, invoices, and administrative tracking as needed
- Provide general administrative support to the Executive Director and leadership team
- Participate in special projects and initiatives as assigned
Qualifications and Requirements
- Associate or Bachelors degree in Business Administration, Healthcare Administration, Communications, or a related field completed or currently in progress
- At least one (1) year of experience in administrative support, executive support, or a related office environment preferred
- Experience working in senior living, healthcare, or a service-oriented environment is a plus
- Strong organizational skills and attention to detail
- Professional written and verbal communication skills
- Ability to maintain confidentiality and handle sensitive information with discretion
- Comfort using Microsoft Office applications including Word, Excel, and Outlook
- Ability to manage multiple priorities and adapt in a fast-paced environment
- Strong interpersonal skills and the ability to work effectively with leadership and team members
- Experience supporting executives, coordinating meetings, or managing calendars is preferred but not required
Important Notice: Applicants for this position will be required to complete a background screening through the Care Provider Background Screening Clearinghouse, per House Bill 531 (2025). Learn more here: https://info.flclearinghouse.com
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