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Executive Assistant to the Executive Director/CEO
Executive Assistant to the ED/CEO
About Us
The Utopian Network is built around 4 schools: Elementary, Flagship Middle, Middle at Trilith, and High. Utopian Academy for the Arts Elementary School is a premier performing arts school in Clayton County, GA. Our school has entertainment industry partnerships and a rich curriculum that supports the growth and development of the whole child as an artist, a leader, and a lifelong learner. In fact, we refer to our students as scholars and have high expectations for their behavior and progress in the classroom. Industry partnerships include the Alliance Theatre, the Atlanta Ballet, Atlanta Music Project, KidNation, and Trilith Studios. Utopian Academy for the Arts Middle School offers a proven academic foundation and creative pipeline that equips scholars for success in high school, college, thriving arts careers, and lifelong achievement. We pride ourselves on thinking outside of the box to cultivate the full potential of our young creatives. At Utopian Academy for the Arts at Trilith, creativity isn’t a class—it’s a way of life. Utopian Academy at Trilith is an arts-based public charter middle school, serving scholars in grades 6th - 8th with a statewide attendance zone. Rooted in academic excellence and powered by the Creative Digital Arts, Utopian Academy at Trilith blends rigorous core instruction with an arts-integrated curriculum that sparks imagination and innovation. At Utopian Academy for the Arts High School, excellence isn’t an aspiration - it’s the standard we rehearse every day. As Georgia’s only tuition-free public charter high school with a fully integrated arts curriculum, we empower scholars to thrive academically, artistically, and professionally.
The Utopian Network is built around 4 schools: Elementary, Flagship Middle, Middle at Trilith, and High. Utopian Academy for the Arts Elementary School is a premier performing arts school in Clayton County, GA. Our school has entertainment industry partnerships and a rich curriculum that supports the growth and development of the whole child as an artist, a leader, and a lifelong learner. In fact, we refer to our students as scholars and have high expectations for their behavior and progress in the classroom. Industry partnerships include the Alliance Theatre, the Atlanta Ballet, Atlanta Music Project, KidNation, and Trilith Studios. Utopian Academy for the Arts Middle School offers a proven academic foundation and creative pipeline that equips scholars for success in high school, college, thriving arts careers, and lifelong achievement. We pride ourselves on thinking outside of the box to cultivate the full potential of our young creatives. At Utopian Academy for the Arts at Trilith, creativity isn’t a class—it’s a way of life. Utopian Academy at Trilith is an arts-based public charter middle school, serving scholars in grades 6th - 8th with a statewide attendance zone. Rooted in academic excellence and powered by the Creative Digital Arts, Utopian Academy at Trilith blends rigorous core instruction with an arts-integrated curriculum that sparks imagination and innovation. At Utopian Academy for the Arts High School, excellence isn’t an aspiration - it’s the standard we rehearse every day. As Georgia’s only tuition-free public charter high school with a fully integrated arts curriculum, we empower scholars to thrive academically, artistically, and professionally.
Job Overview
We are seeking a proactive and highly organized Executive Assistant to provide comprehensive administrative support to the Executive Director and CEO of our charter school. The Executive Assistant will play a critical role in facilitating the efficient operation of the Executive Director's/CEO's offices, managing schedules, coordinating meetings, and handling communications. The ideal candidate will possess excellent organizational skills, attention to detail, and the ability to handle confidential information with discretion.
Responsibilities
We are seeking a proactive and highly organized Executive Assistant to provide comprehensive administrative support to the Executive Director and CEO of our charter school. The Executive Assistant will play a critical role in facilitating the efficient operation of the Executive Director's/CEO's offices, managing schedules, coordinating meetings, and handling communications. The ideal candidate will possess excellent organizational skills, attention to detail, and the ability to handle confidential information with discretion.
Responsibilities
- Manage the Executive Director's/CEO's calendars, scheduling appointments, meetings, and events, and coordinating logistics to ensure efficient use of time.
- Coordinate and prepare materials for meetings, including agendas, presentations, and reports, and provide follow-up support as needed.
- Serve as the main contact point for internal and external stakeholders, screening and prioritizing incoming communications, and drafting responses for the Executive Director/CEO.
- Arrange travel accommodations, including flights, hotels, and transportation, and prepare itineraries for domestic and international travel.
- Maintain accurate and organized files, records, and documents, including confidential information, contracts, policies, and procedures.
- Draft, edit, and proofread correspondence, reports, and presentations for the Executive Director/CEO, ensuring accuracy, clarity, and professionalism.
- Assist with special projects, initiatives, and events as assigned by the Executive Director/CEO, providing research, analysis, and logistical support.
- Assist in coordinating meetings and communications with the Board of Directors, preparing meeting materials, and ensuring compliance with governance requirements.
Qualifications
- Bachelor's degree in Business Administration, Communications, or related field preferred.
- Proven experience as an executive assistant or administrative professional, preferably in education, nonprofit, or corporate settings.
- Excellent organizational skills, with the ability to prioritize tasks, manage multiple projects simultaneously, and meet deadlines in a fast-paced environment.
- Strong written and verbal communication skills, with the ability to communicate effectively with internal and external stakeholders.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace (Gmail, Google Calendar, Google Docs).
- Discretion and professionalism in handling confidential information and communications.
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