Executive Assistant to the Founder & Project Coordinator

About Us

Al Nasheet Delivery Services is a growing UAE logistics and delivery company providing first-mile and last-mile transportation solutions to leading clients across the region. We operate a fleet of drivers and vehicles across multiple projects and are looking for a highly organized and proactive professional to work directly with the Founder.

Role Overview

This is not a traditional secretary role.

You will act as the Founder’s right hand, ensuring that meetings, discussions, decisions, commitments, projects, and action items are properly tracked and followed through to completion.

The ideal candidate is highly organized, detail-oriented, confident in following up with managers and departments, and capable of bringing structure and accountability to a fast-moving business environment.

Key Responsibilities

Founder Support

* Attend meetings and record detailed meeting minutes.

* Maintain a centralized action tracker for all commitments and projects.

* Organize and prioritize the Founder’s tasks and follow-ups.

* Prepare summaries, reports, and briefing notes.

Project Coordination

* Track company-wide initiatives and special projects.

* Follow up with department heads and team members on pending actions.

* Monitor deadlines and escalate delays where necessary.

* Maintain project status reports and completion trackers.

Reporting & Administration

* Prepare weekly management reports and action summaries.

* Maintain organized records, documents, and trackers.

* Assist in creating dashboards and operational reports.

* Coordinate communication between departments when required.

Candidate Requirements

* Bachelor’s degree preferred.

* 3–7 years of UAE experience in one or more of the following:

* Executive Assistant

* Project Coordinator

* PMO Coordinator

* Operations Coordinator

* Executive Support roles

* Strong command of English (written and spoken).

* Excellent organizational and time-management skills.

* Strong Excel and Microsoft Office skills.

* Ability to handle multiple priorities simultaneously.

* Comfortable following up with managers and senior staff.

* High attention to detail and strong sense of ownership.

Preferred Background

Experience in logistics, transportation, operations, facilities management, construction, or other fast-paced service industries will be an advantage.

Personal Attributes

* Highly organized

* Proactive

* Persistent and professional

* Strong follow-through

* Able to maintain confidentiality

* Comfortable working directly with senior leadership

What Success Looks Like

* Nothing falls through the cracks.

* Action items are tracked and completed.

* Projects move forward consistently.

* The Founder has complete visibility of priorities, deadlines, and outstanding commitments.

Salary

AED 5,000 – AED 8,000 per month (depending on experience and capability).

To Apply

Please submit your CV along with a brief cover note explaining why you believe you are a strong fit for a high-accountability Executive Assistant & Project Coordination role.

Pay: AED5,000.00 - AED8,000.00 per month

Work Location: In person