Executive Assistant to the Logistics VP

We’re looking for a Executive Assistant to the Logistics VP to join our dynamic logistics organization.

Role Summary

We are seeking a highly organized, proactive, and discreet Executive Assistant to support the Logistics VP in a fast-paced, international logistics environment. This role is responsible for optimizing the executive’s daily workload, ensuring seamless coordination across commercial and operational teams, and providing high-level administrative, analytical, and communication support.

Key Responsibilities

• Manage the Logistics VP’s daily schedule, meetings, and travel arrangements end-to-end
• Coordinate effectively with managers across different regions and countries
• Prepare executive-level materials including presentations, reports, briefing notes, and committee documents
• Support the preparation of KPIs, operational dashboards, and monthly management reports
• Ensure smooth communication with commercial and operational teams; track follow-ups and deadlines
• Handle confidential information and documents with the highest level of professionalism
• Draft correspondence and manage approval workflows on behalf of the VP
• Manage stakeholder interactions including group executives, internal teams, and external partners
• Plan and coordinate recurring meetings such as Quarterly Commercial Reviews, Townhalls, and ExCom preparation sessions
• Monitor agenda items, ensure timely closure of action points, and manage priorities across multiple workstreams

Qualifications

• Bachelor’s degree (Business Administration, Logistics, International Relations, Communications, or related fields preferred)
• Minimum 5 years of experience as an Executive Assistant supporting senior leadership
• Experience in logistics, transportation, or an international business environment is a strong advantage
• Excellent command of English (both written and spoken)
• Advanced proficiency in MS Office products, especially Outlook, Excel, and PowerPoint
• Strong planning, prioritization, and multitasking abilities
• High attention to detail and strong problem-solving skills
• Professionalism, discretion, and ability to handle confidential information
• Highly proactive, strong communication skills, and solid stakeholder management

Working at DFDS

Join the movement and grow with us.

While you’re with us, we want you to develop. At DFDS, we believe that development happens first and foremost through activities in the workplace. We will also offer training courses that can support you in your role if needed.

Our focus on Diversity, Equity & Inclusion ensures that everyone has an equal opportunity to thrive and contribute meaningfully to our success. We prioritize Health & Safety, fostering a secure and supportive environment for all employees. Together, we strive to be a great place to work, where innovation, collaboration, and growth are encouraged.

Through our focus on standardizing to simplify and digitizing to transform, we continually enhance our processes, enabling you to focus on impactful work and achieve your full potential in a dynamic and forward-thinking workplace.

Are we a match? Then what are you waiting for? Apply Now.

If you think your personality, skills, experience, and desire match this role, we’d love to hear from you. Please send us your CV as soon as possible, as we’re keen to meet potential candidates on an ongoing basis.

We look forward to hearing from you.

About DFDS

We operate a transport network in and around Europe with an annual revenue of DKK 30bn and 17,000 full-time employees.

We move goods in trailers by ferry, road & rail, and we offer complementary and related transport and logistics solutions.

We also move car and foot passengers on short sea and overnight ferry routes.

DFDS was founded in 1866 and headquartered and listed in Copenhagen.

Be part of DFDS and be part of the movement.