Executive Assistant to the Owner

EXECUTIVE ASSISTANT TO THE OWNER

Full-Time | Stillwater, OK (In-Office or Hybrid)

This is not a traditional administrative role.

We are seeking a highly capable, analytical professional to serve as a strategic right hand to the Owner in a fast-moving entrepreneurial environment. This position requires disciplined execution, strong judgment, and the ability to bring structure to shifting priorities.

The right candidate thinks critically, anticipates needs before they are voiced, and executes with precision. If you require constant direction or struggle to adapt when priorities change, this role will not be a fit.

This is a high-trust position with meaningful responsibility and the opportunity to grow into greater operational leadership over time.

Above all, we seek humility in our employees. By this we mean you need to have a lack of excessive ego or concerns about status. Be quick to share credit, praise others freely, and celebrate the team’s collective win. Be self-confident, but not arrogant.

KEY RESPONSIBILITIES

• Optimize the Owner’s calendar, workflow, and priorities
• Filter communication and protect time strategically
• Track initiatives and ensure deadlines are met without exception
• Coordinate vendors and internal team members
• Prepare concise summaries and briefings when needed
• Bring order and follow-through to dynamic situations
• Identify inefficiencies and recommend practical improvements
• Handle sensitive information with professionalism and discretion

WHAT WE’RE LOOKING FOR

• Strong analytical thinking and sound judgment
• Exceptional attention to detail
• Clear, concise written and verbal communication
• Ability to maintain structure in a dynamic environment
• High personal accountability — nothing slips
• Professional maturity and discretion
• Confidence without ego

WORK ENVIRONMENT & BENEFITS

• Full-time position
• In-office or hybrid (Stillwater, OK)
• Competitive compensation commensurate with experience
• Medical insurance after 6 months
• Simple IRA retirement account after 2 years
• 2 weeks paid vacation
• FSA available

We are targeting competitive compensation aligned with experience and capability. We’d love to learn more about your background and skills before discussing numbers

Pay: From $21.64 per hour

Expected hours: 30.0 – 40.0 per week

Benefits:

• Dental insurance
• Employee discount
• Flexible spending account
• Health insurance
• Paid time off
• Retirement plan

Application Question(s):

• What appealed to you about this job listing?

Work Location: In person