Executive Assistant to the Pastor

Executive Assistant to the Pastor
First Baptist Church, Lafayette, Louisiana

Job Summary: The Executive Assistant to the Pastor assists the Pastor in carrying out his job responsibilities as well as assisting church members in any way possible. The Executive Assistant to the Pastor also provides support to the Executive Pastor for managing the office.

Major Responsibilities:

· Administrate the Pastor’s Office

· Scheduling appointments for Senior Pastor

· Scheduling events on the Church calendar

· Answering and screening telephone calls and visitors for the Senior Pastor

· Ordering necessary supplies for office, Baptism, Lord’s Supper, etc.

· Preparing financial requests as needed for purchases

· Making travel and lodging arrangements

· Attending weekly Ministerial Staff Meetings, taking & preparing Minutes

· Administrate Pastoral Ministries

· Sending out acknowledgements for Memorial Gifts

· Maintaining Decision Counselor Team list & scheduling rotation of volunteers

· Coordinating Funerals & Weddings, typing of visitor letters and funeral programs and any other requested typing

· Scheduling Baptisms

· Maintaining Deacon List & Assignments/Update Handbook/Postcard Reminders

· Maintaining Shut-In List & Widow Lists

· Maintaining a hospital and prayer list

· Maintaining a Hospital/Duty Minister Calendar

· Maintaining Committee Lists in database

· Maintaining Pastor’s Prayer Group in database

· Serve as the Church Clerk

· Managing Membership Records; including updating membership pictures, adding/deleting profiles, updating profiles

· Processing New Members, requesting/transferring member letters

· Preparing weekly New Members and Decision reports

· Preparing membership report for the Annual Meeting

· Preparing the Annual Church Profile letter

· Attending Church Business meetings and taking minutes

· Serve as the Office Manager

· Coordinating Office Support personnel, including supervising the Receptionist

· Maintaining a Phone Duty Schedule and Prayer Leader List

· Answering phone for receptionist on her lunch break whenever scheduled

· Coordinating background checks & updating status on member profiles

· Sending additions, deletions & changes to Baptist Message

· Printing of labels for church wide mailouts, oversee mail distribution

· Searching, copying, printing, or filing of various lists requested (ex., VBS #s, Library Quarterly Report, etc.)

· Phone contact for error messages/problems that arise

· Office contact for “how to” questions in ACS

General Duties

· Serve as staff liaison for assigned church committees and ministry teams.

· Keep informed on methods, materials, principles, procedures, promotions, and administration related to pertinent ministries.

· Cooperate with associational, state, and national programs and leaders. Be involved as time permits, giving priority to the church.

· Maintain openness to new ideas and flexibility in adopting new strategies of ministry.

· Provide support when needed to other departments with “all hands-on deck” ministries (i.e. Vacation Bible School).

· Be present and available to support all church-wide services (Sunday AM/PM and Wednesday PM) and events.

· Work with other ministry staff when responsibilities overlap.

· Perform other duties and assignments as requested by the Senior Pastor.

Working Conditions

· The Executive Assistant to the Pastor, shall be responsible as an employee to the Senior Pastor, through the Executive Pastor in all matters related to employment.

· Observe regular office hours of 8:00 am to 4:30 pm, except as required by the needs of carrying out of assigned responsibilities or as provided in the general personnel policies. Primary work days are Sunday - Thursday.

· Vacation, holidays, and other circumstances related to working conditions are determined by general personnel policies.

· The Executive Pastor must approve participation in conferences, conventions, and outside performances.

General Qualifications

· Be a Christian of high moral character who has demonstrated loyalty to God, the church, and Pastor.

· Able and willing to sign FBC Lafayette’s Staff Covenant.

· Has evidenced a heart’s desire to win people to faith in Christ and to see them following Him.

· Has demonstrated a work ethic characterized by punctuality, integrity, honesty, diligence, excellence, and industriousness.

· Has demonstrated the ability to work cooperatively with other church staff members.

· Has demonstrated a high level of confidentiality concerning all areas of ministry, especially personal contributions, benevolence, and personal information

Job Type: Full-time

Pay: $40,000.00 - $47,500.00 per year

Benefits:

• Health insurance
• Paid time off

Application Question(s):

• This position requires you to be a member of the Church due ot the access to confidential information. Are you willing to become an active member of First Baptist Lafayette?
• The Mission of First Baptist Lafayette is to share the gospel of Jesus Christ with our community. This role directly supports the Senior Pastor and his endeavors to help people Find Real Meaning in a personal relationship with Jesus? Are you willing to actively support this mission and work towards its accomplishment?

Experience:

• Customer relationship management: 2 years (Preferred)
• Executive administrative support: 5 years (Required)
• Microsoft Office: 5 years (Required)

Work Location: In person