Executive Assistant to the Pastors

Job Title:
Executive Assistant to the Pastors - Part-Time

Supervision:

The Executive Assistant to the Pastors to the will report to the Senior Pastor.

Position Summary:

The Executive Assistant to the Pastors provides high-level administrative, organizational, and ministry support to the Pastors of the Missouri United Methodist Church (MUMC). This role ensures the Pastors’ time and energy are maximized for spiritual leadership, preaching, pastoral care, and community outreach. The Executive Assistant serves as a trusted partner, handling sensitive information with discretion and embodying the values of the Methodist tradition.

Key Responsibilities

• Manage the Pastors’ calendar, appointments, scheduling and travel arrangements. Serve as the first point of contact for the Pastors’ offices
• Assist with responding to phone calls and emails, including initiating those responses without supervision
• Support pastoral care efforts by tracking those in need and scheduling visits, follow-ups and prayer requests
• Assist with communication between the Pastors, staff, congregation and district leadership
• Prepare presentations, agendas, minutes, and materials for church meetings and committees as requested
• Draft, edit, and distribute correspondence, reports, and presentations
• Assist in maintaining accurate church records, membership rolls, and databases as needed
• Attend staff meetings
• Serve as backup to assigned staff members as needed
• Other duties as assigned
• Handle sensitive information with strict confidentiality
• Uphold the mission and values of MUMC in all duties

Qualifications

• Strong organizational and project management skills
• Excellent written and verbal communication abilities
• Proficiency with office software (includes Microsoft products)
• Ability to work independently and collaboratively in a fast-paced environment
• Prior experience in executive assistance, administration, or ministry support preferred
• Commitment to Christian faith and familiarity with Methodist tradition and polity

Working Conditions

• Reports directly to the Senior Pastor, but also completes work for other Pastors and the Church Administrator
• Flexible schedule may include evenings, weekends, and holidays depending on church activities
• Combination of office work, event support, and ministry engagement

Hours:

Approximately 20 hours per week. This is a non-exempt, part-time position subject to the personnel policies of the church for non-clergy employees. Any offer of employment is contingent upon candidate becoming Safe Gatherings-certified, as required by Missouri United Methodist Church’s Safe Gatherings policies. Missouri United Methodist Church is an at-will employer that encourages diversity, equity, and inclusion.

Pay: $23.00 - $25.00 per hour

Benefits:

• 401(k) matching

Application Question(s):

• Date Available to Start:
• Will you now or in the future require visa sponsorship?
• An offer of employment is contingent upon a background check. Please note that any pending cases will also be flagged in a background check and will cause delays. Are you aware of any pending charges against you?
• Have you ever been convicted of a crime that has not been expunged?

If yes, please briefly explain:

• What interests you about working at Missouri UMC?
• Our vision statement:

We are a community of faith that loves boldly, grows deeply, and serves courageously.
How does that resonate with you?

• What experience or skills make you particularly suited for this position?
• Describe a recent professional or volunteer accomplishment you are proud of.
• Church ministry often includes evenings and weekends.

Are you generally available for:
Sunday morning services?
Evening meetings/events?

• Please provide a 2nd Reference

Reference Name, Relationship, Phone/Email:

• OPTIONAL

Please provide a 3rd Reference
Reference Name, Relationship, Phone/Email:

• Please provide a 1st Reference

Reference Name, Relationship, Phone/Email:

Work Location: In person