Executive Assistant to the President

Overview

We are seeking a highly organized, proactive Executive Assistant to support the President of a growing heavy equipment rental, sales, and service company. This role goes beyond traditional administrative support—the right person will become a trusted partner and extension of the President, helping manage priorities, drive initiatives forward, and keep day-to-day operations running smoothly.

What You’ll Do

• Manage the President’s calendar, scheduling meetings, travel, and daily priorities
• Coordinate meetings, including agendas, materials, and follow-ups
• Screen calls, emails, and requests; respond or delegate as needed
• Serve as a liaison between the President and internal teams (rental, sales, service, parts, admin)
• Draft and send professional communications on behalf of the President
• Track key projects and ensure deadlines and action items are followed through
• Organize company meetings, events, and planning sessions
• Maintain organized records, documents, and files
• Anticipate needs, solve problems proactively, and help drive the President’s priorities forward

What We’re Looking For

• 2+ years of Executive Assistant or high-level administrative experience
• Strong organizational and time management skills
• Excellent communication skills (written and verbal)
• High level of professionalism and confidentiality
• Ability to prioritize and handle multiple tasks in a fast-paced environment
• Proficiency in Microsoft Office (Outlook, Excel, Word, PowerPoint)
• Valid driver’s license

Why This Role Matters

This is a key position within our organization. The Executive Assistant helps create efficiency, accountability, and alignment—allowing the President to focus on leading and growing the business. You’ll have direct visibility to leadership and play an important role in how the company operates day-to-day.

Benefits:

• 401(k)
• Health insurance
• Health savings account
• Paid time off

Work Location: In person