Executive Assistant to the President

Job Title: Executive Assistant to the President

Job Summary:
We are seeking a highly reliable, organized, discreet, and loyal Executive Assistant to provide exceptional full-scope support to the President of a well-established, fast-growing Sports Media Advertising firm. This critical role is ideal for a proactive, kind, and hard-working assistant who is genuinely passionate about enabling executive success — both professionally and personally — in a fast-paced, exciting industry. This role is also eligible for a year-end bonus in addition to base salary.

You will serve as the trusted right-hand partner, managing a wide range of administrative, operational, and personal support tasks with precision and discretion. This is more than a standard administrative position: it is an opportunity to directly contribute to the President's effectiveness and the Company's continued growth by anticipating needs, solving problems, and maintaining an "always-on" mindset. The successful candidate will thrive on building a strong, long-term partnership with a seasoned executive who has deep experience across MSG, Fenway Sports Group/NESN, Fox Sports/Broadcasting, Disney/ABC Television, and iconic professional sports teams including the New York Yankees, Knicks, Rangers, Islanders, New Jersey Devils, Boston Red Sox, and Bruins.

Key Responsibilities:

• Participate in a daily 1:1 meeting with the President to align on priorities, projects, and upcoming needs.
• Proactively manage and optimize the President's complex calendar, including scheduling professional meetings, personal appointments, business trips, and travel arrangements.
• Accompany the President on occasional domestic and/or international travel as needed to provide on-site support.
• Coordinate projects, events, and logistics with exceptional attention to detail, ensuring seamless execution from start to finish.
• Handle data entry, document preparation, and other administrative tasks accurately and efficiently.
• Manage office supplies inventory and place orders as needed to support smooth operations.
• Provide support to the finance team on basic accounting tasks, such as invoicing, expense reporting, and reconciliation.
• Deliver outstanding client service by responding promptly to inquiries and resolving issues professionally.
• Assist with general office management to enhance workplace efficiency inlcuding tracking vacation schedules and managing the company's Outlook calendar.
• Attend and support occasional client entertainment events, including lunches, dinners, and travel, as required.
• Perform any other administrative or special projects as directed by the President.

Requirements:

• A genuine passion for providing dedicated, proactive, and responsive support to a high-level executive, with an "always-on" commitment to the President's and the Company's goals (including occasional availability on evenings, weekends, or during travel when necessary).
• Exceptional organizational skills and the ability to manage multiple priorities simultaneously in a fast-moving environment.
• Strong coordination and problem-solving abilities, with the highest degree of discretion and loyalty when handling sensitive information.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint), DocuSign, and other relevant tools.
• Excellent verbal and written communication skills.
• Ability to work independently with minimal supervision while also collaborating effectively as part of a team.
• Prior administrative or executive support experience is preferred; a positive attitude, strong work ethic, and eagerness to grow in a dynamic sports media environment are essential.

If you are a dedicated, motivated individual looking for an exciting new chapter, we strongly encourage you to apply. This is a fun, energetic workplace with a team that genuinely loves their jobs, attractive and often atypical perks, and meaningful opportunities for growth. The right candidate will enjoy prominent visibility, close access to senior leadership, and the chance to make a real impact in a fast-growing sports media company.

This is a unique opportunity to join a thriving organization and play a pivotal role in its success. Thank you for your interest!

Job Type: Full-time

Pay: $55,000.00 - $62,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Relocation assistance
• Vision insurance

Application Question(s):

• What do you believe are your biggest strengths, weaknesses and best attributes?

Education:

• Bachelor's (Preferred)

Willingness to travel:

• 25% (Required)

Work Location: In person