Executive Assistant to the President and Board of Trustees Liaison

POSITION SUMMARY

PRIMARY DUTIES AND RESPONSIBILITIES

• Serves as the primary administrative support to the President. Responsibilities include managing the President’s calendar, coordinating travel and logistics, drafting and reviewing communications, and ensuring the efficient execution of workflow, policies, and procedures within the Office of the President.
• Assists with research, data analysis, and the preparation of reports, briefings, talking points, and correspondence on behalf of the President.
• Coordinates special projects and presidential initiatives by managing timelines, stakeholders, and deliverables across the institution.
• Provides staff support for presidential and institutional events including inaugurations, and trustee or donor receptions hosted by the Office of the President.
• Board of Trustees Liaison:
  • Acts as the main point of contact for the Board of Trustees, supporting communication and collaboration between trustees and college leadership.
  • Plans and coordinates all logistics and documentation for full Board meetings, committee meetings, and executive sessions, including agendas, materials, minutes, and follow-up items.
  • Manages record retention of all Board and committee proceedings in accordance with the bylaws and college policy.
  • Coordinates trustee onboarding, orientation, hospitality, and ongoing engagement.
  • Supports the President in preparing presidential reports and presentations to the Board.
• Performs additional responsibilities as assigned by the President.

KNOWLEDGE, SKILLS, AND ABILITIES

• Bachelor’s Degree required; advanced degree or ongoing graduate study preferred.
• Several years of relevant administrative, executive assistant, or office management experience, preferably supporting a senior executive in a higher education, nonprofit, or corporate setting. Prior experience supporting a board of directors or trustees is strongly preferred.
• Demonstrated success managing projects effectively from initiation to completion.
• Proven ability to manage a dynamic executive office with multiple staff and concurrent projects.
• Ability to work independently, exercise sound judgment, and handle highly confidential matters with discretion and maturity.
• Institutional knowledge: familiarity with—or willingness to learn—college operations, governance structures, and executive office functions.
• Excellent computer skills, including proficiency in Microsoft Office Suite and the ability to learn and use the College’s administrative systems and related applications.
• Strong written and verbal communication skills, including the ability to draft polished executive-level correspondence and Board materials.
• Highly organized with strong attention to detail and the ability to prioritize tasks in a fast-paced environment with frequent interruptions; maintains professionalism and composure under pressure.

WORKING CONDITIONS

SUPERVISORY RESPONSIBILITY