Executive Assistant to the President & CEO

Overview
We are seeking a highly organized and proactive Executive Assistant to support the President & CEO of our dynamic organization. This vital role offers an exciting opportunity to work closely with senior leadership, ensuring seamless daily operations and strategic initiatives. The ideal candidate will demonstrate exceptional administrative skills, a positive attitude, and the ability to manage multiple priorities with efficiency and professionalism. Join us and be a key contributor to our mission of driving growth, innovation, and excellence across all levels of the organization.

Duties

• Manage complex calendars using Microsoft Outlook Calendar and Google Workspace, scheduling meetings, appointments, and travel arrangements with precision.
• Provide comprehensive executive administrative support, including drafting correspondence, proofreading documents, and transcribing meetings or notes.
• Coordinate a variety of projects and events, from planning logistics to executing details efficiently to ensure successful outcomes.
• Handle office management tasks such as filing, data entry, bookkeeping using QuickBooks, and maintaining organized records.
• Serve as the primary point of contact through multi-line phone systems, demonstrating excellent phone etiquette and customer service skills.
• Oversee personal assistant responsibilities including managing personal appointments, errands, and confidential matters for the President & CEO.
• Facilitate communication across departments by preparing reports, presentations, and summaries with high attention to detail and accuracy.
• Support bookkeeping activities through invoicing, expense tracking, and reconciling accounts as needed.
• Assist with event planning for corporate functions or community engagements by coordinating vendors, venues, invitations, and logistics.

Qualifications

• Proven experience in executive administrative support or office management roles; prior personal assistant experience is highly desirable.
• Strong organizational skills with the ability to prioritize tasks effectively in a fast-paced environment.
• Excellent computer literacy including proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace applications, and familiarity with DocuSign for electronic signatures.
• Demonstrated experience with calendar management tools such as Microsoft Outlook Calendar and Google Calendar.
• Skilled in data entry, transcription, proofreading, and clerical tasks with high accuracy.
• Knowledge of QuickBooks for bookkeeping purposes; experience with front desk operations or multi-line phone systems is a plus.
• Exceptional communication skills—both verbal and written—with professional phone etiquette and customer service orientation.
• Ability to handle sensitive information discreetly while maintaining confidentiality at all times.
• Experience in event planning or project coordination is preferred but not required; a proactive attitude toward problem-solving is essential. Join us in this rewarding role where your organizational talents will empower our leadership team to achieve strategic goals while providing outstanding support that makes a real difference!

Job Type: Full-time

Pay: $50,318.46 - $60,598.57 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Education:

• Bachelor's (Required)

Experience:

• Appointment scheduling: 5 years (Required)
• Staffing & Recruiting: 5 years (Required)
• C-Level Support: 5 years (Required)
• Managing hectic schedules: 5 years (Required)
• Supporting multiple Executives: 5 years (Required)
• Microsoft PowerPoint: 5 years (Required)
• Microsoft Outlook Calendar: 5 years (Required)
• Federal Government: 5 years (Required)

Location:

• Vienna, VA 22182 (Preferred)

Ability to Commute:

• Vienna, VA 22182 (Required)

Work Location: Hybrid remote in Vienna, VA 22182