Executive Assistant to the President & COO

Executive Assistant to the President & COO

Reports to: CEO, COO

Supervisory duties: None

Job Type: Full-time, Exempt, Hybrid (in-office Tues. & Thurs.)

Location: Kirkland, WA

Pay range: $100 - 120K Annually

About Us

We’re Rain City Capital–a rapidly growing private money lender. For over a decade, our team of industry experts has put the interest of our borrowers first and partnered closely with each client to ensure success. No two workdays are the same, so our team is comprised of individuals who aren’t afraid to roll up their sleeves and take care of business. Our office is energetic, fun, and committed to leading the industry by putting the relationship before the transaction. We’ve got competitive pay and benefits, and (if we might be so bold to say) an amazing and supportive team.

About You

You’re a highly competent and motivated administrator. You have a proven track record of detailed organization, problem-solving, and asking the right questions to drive projects forward. You value authenticity, accountability, and action in your personal and professional relationships and are driven every day by your enthusiasm for our company and our team. You take pride in your work without taking yourself too seriously, you’ve got a strong yet flexible attitude and can push back, ask questions, and make decisions while remaining respectful. Your ability to handle confidential information with discretion and an eye toward security is second nature. You're relentless in the pursuit of information and always anticipating the next question or issue so you can find the answers and confidently supply them at a moment's notice.

About the Job

This role is a critical component of the Rain City Capital team and will help us fulfill our commitment to “Make it Happen” by supporting our founder, freeing him up to manage our fast-paced business and his private ventures with minimal distractions. Excellent interpersonal and communication skills are a must to work effectively with the entire office staff as well as a variety of business associates, personal contacts, and outside vendors. You’ll have a hand in supporting every aspect of his work, from high-level, creative, and independent problem-solving to grabbing coffee. Our founder is passionate, full of ideas, and always has his foot on the gas—a successful candidate values these qualities and complements them in their own work.

Roles and Responsibilities

• Daily briefings with founder to review action items, updates on projects, ask questions, solve problems, and prioritize
• Manage and prioritize our founder’s daily task list and busy calendar while keeping staff aware of his availability and priorities
• Manage founder’s high-volume email and processing incoming physical mail
• Make travel arrangements, business and personal
• Bookkeeping tasks for multiple business entities, including processing payments, generating invoices, managing and tracking expenses, banking transactions, assisting in annual tax preparation, working in QuickBooks
• Manage both ongoing and spur of the moment, deadline-driven projects
• Work in partnership with the Marketing Department to plan and execute company-wide events
• Coordinate travel and hotel accommodations for company parties, sales retreats, and other employee events.
• File and retrieve corporate records, documents, licenses, and reports
• Act as personal assistant when needed for things such as out of office errands

Some tasks will support the COO and other Executive and Leadership Team members and the company at large, including:

• Maintain the company calendar
• Planning and managing facilities, travel, and catering for both onsite and offsite events
• Taking meeting minutes at weekly Leadership Team meetings
• Outside facilities vendors and internal facilities management
• Scanning documents for various departments as needed.
• Coordinating document execution, maintaining tracking workflows, and managing the shipment of original agreements.

Skills and Attributes

• 5+ years managing an Executive in an EA or PA role
• Real estate industry background helpful but not required.
• Demonstrated proficiency with Microsoft 365
• Prior experience with and demonstrated proficiency in QuickBooks – posting bank and credit card transactions, monthly reconciliations, building reports
• Confidently and competently balance competing priorities while performing with a high-level of accuracy in a fast-paced environment using exceptional planning, time-management, and organizational skills
• Excellent analytical, reasoning, research, and problem-solving skills
• Takes initiative, works independently; able to make decisions and identify important or time-sensitive information with minimal direction
• Highly intuitive, with the ability to anticipate and support the ever-changing needs of our founder
• Comfortable with ambiguity, with the ability to learn quickly and adapt to rapid changes
• Outstanding partnership-based communication and a commitment to building relationships with the founder, the Rain City team, vendors, and other outside partners
• Excellent grammatical, oral communication, writing, spelling, and proofreading skills, with ability to express your own voice and the voice of the founder clearly and effectively in writing
• Proven ability to maintain the confidentiality of information and decisions

Rain City Capital offers a hybrid work environment, which means employees perform their duties remotely or in person and will be expected to check email, phone, and text messages throughout the day and respond in a timely fashion consistent with a normal workday. This role must be willing to commute to our Kirkland, WA office on Tuesdays and Thursdays.

Other duties, responsibilities, and activities may change or be assigned at any time with or without notice. The employee in this position must be able to read, write, speak and understand English with exceptional fluency.

Job Type: Full-time

Pay: $100,000.00 - $120,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Flexible spending account
• Health insurance
• Health savings account
• Paid time off
• Vision insurance

Experience:

• QuickBooks: 2 years (Required)
• Microsoft Office: 4 years (Required)
• Executive Assistant: 5 years (Required)

Work Location: Hybrid remote in Kirkland, WA 98034