Executive Assistant to the President / Operations Coordinator

Executive Assistant to the President / Operations Coordinator

Location: Springfield, Oregon

Salary: Starting at $55,000 annually

Important: This position is open only to candidates who currently reside within a reasonable commuting distance of Springfield, Oregon. This is not a remote position. IEQ Technology is not considering relocation candidates or applicants planning to relocate in the future.

About IEQ Technology

IEQ Technology is a growing technology services company providing managed IT services, software development, cloud solutions, cybersecurity, consulting, and project management services to businesses, educational institutions, and government organizations throughout Oregon and beyond.

About the Role

We are seeking an Executive Assistant to directly support the President of the company. This is not a traditional administrative assistant role. The successful candidate will serve as a key support resource, helping manage communications, track action items, maintain documentation, conduct research, and ensure that important tasks, client requests, and commitments are followed through to completion.

This position is ideal for someone who is highly organized, proactive, professional, customer-focused, and comfortable working in a technology-driven environment. The successful candidate will regularly interact with clients, vendors, and staff and must be capable of representing the company in a professional, responsive, and courteous manner.

Responsibilities

• Directly support the President in day-to-day business activities
• Draft professional emails, correspondence, and client communications
• Track action items and follow up to ensure completion
• Attend meetings, document discussions, and maintain meeting notes
• Maintain and update project information in Jira and other business systems
• Monitor project status and prepare summary reports
• Coordinate communication between clients, vendors, engineers, designers, developers, and project managers
• Schedule meetings and assist with meeting preparation
• Create, organize, and maintain company and client documentation
• Conduct research on technology solutions, vendors, products, and services
• Assist with proposal preparation and client presentations
• Help ensure client requests receive timely responses and follow-up
• Identify issues requiring management attention and escalate appropriately

QualificationsRequired

• Excellent written and verbal communication skills
• Strong organizational and time management skills
• Exceptional attention to detail
• Ability to manage multiple priorities simultaneously
• Strong computer skills
• Professional appearance and demeanor
• Ability to work independently with minimal supervision
• Proven ability to communicate professionally with clients and business leaders

Preferred

• Experience working in a technology company, MSP, or professional services environment
• Experience using Jira or similar project management platforms
• Experience supporting executives, project managers, or business leadership
• Strong understanding of business technology concepts
• Experience creating professional documentation and reports

The Ideal Candidate

The ideal candidate is proactive, resourceful, organized, and dependable. They enjoy helping people, communicate professionally, and take pride in ensuring that commitments are followed through to completion.