Executive Assistant to the President & Vice President

Overview
We are seeking a highly organized and proactive Executive Assistant to support the President and Vice President of our organization. This dynamic role offers an exciting opportunity to be at the heart of executive operations, providing essential administrative support that drives efficiency and success. The ideal candidate would have 5-10 years experience as an execuwill thrive in a fast-paced environment, demonstrating exceptional organizational skills, attention to detail, and a positive, can-do attitude. This paid position is perfect for someone passionate about supporting leadership and ensuring smooth daily operations.

Responsibilities

• Serve as a trusted partner to the President and Vice President, helping manage priorities and key initiatives
• Manage complex executive calendars, meetings, and travel arrangements
• Act as a liaison between executives, internal departments, clients, and external partners
• Prepare executive reports, presentations, and briefing materials
• Coordinate and track strategic initiatives and company priorities
• Ensure follow-up on key action items, deadlines, and leadership directives
• Support leadership meetings by preparing agendas, tracking decisions, and documenting outcomes
• Assist with operational planning and special projects across departments
• Draft executive communications, internal announcements, and correspondence
• Identify opportunities to improve internal processes and organizational efficiency
• Maintain confidentiality while handling sensitive company information

Skills

• 5-10 years proven experience in executive administrative support or personal assistant roles with strong organizational skills.
• Exceptional proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace applications, and data entry tools.
• Demonstrated ability to manage calendars effectively using Microsoft Outlook Calendar or similar scheduling software.
• Strong event planning skills with experience coordinating meetings, conferences, and corporate events from start to finish.
• Excellent communication skills with professional phone etiquette; capable of handling multi-line phone systems confidently.
• Skilled in bookkeeping tasks using QuickBooks; experienced in basic office management duties such as filing, document proofreading, transcription, and clerical support.
• Familiarity with office technology including DocuSign for electronic signatures; adept at maintaining organized filing systems both digitally and physically.
• Ability to multitask efficiently in a fast-paced environment while maintaining attention to detail; strong customer service orientation is essential. Join us in this vital role where your organizational talents will empower our leadership team to excel! We value proactive professionals who are eager to contribute their skills in a vibrant workplace dedicated to excellence and growth.

Pay: $60,000.00 - $70,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off

Application Question(s):

• Have you managed complex executive calendars including scheduling, prioritizing meetings, and resolving conflicts?
• Have you worked in a role that required handling confidential business or personnel information?
• Are you able to occasionally adjust hours based on executive schedules if needed?
• Are you able to work in person at our Scottsdale office?

Experience:

• executive assistant: 5 years (Required)

Ability to Commute:

• Scottsdale, AZ 85260 (Required)

Work Location: In person