Executive Assistant / Volunteer Coordinator

Job Description – Volunteer Coordinator / Executive Assistant

Las Vegas Nonprofit is looking for RELIABLE, COMMITTED, RESOURCEFUL, INTUITIVE, DETAIL- ORIENTED, TEAM-ORIENTED team member with multiple skill sets incl but not limited to strong data management and volunteer coordination!

The Executive Assistant position is a full-time position with several areas of focus including General Administrative Duties, Volunteer Coordination and Management, and Special Event Support. Requires creative, detail-oriented, multi-talented individual comfortable working in a small but dynamic cross-functioning nonprofit team.

General Administrative Duties: Individual will be responsible for a range of administrative tasks which support and enhance the business, communication and programming objectives of our organization.

Volunteer Coordination – Individual will supervise volunteers and provide management, direction, coordination and consultation for all volunteer functions within the organization.

Special Events Coordination & Support – Individual will help develop, coordinate, implement and oversee programming and special fundraising events within the organization.

Social Media Content Creation & Management – Individual will develop, coordinate, implement and oversee organization’s social media platforms.

Administrative Skills/Responsibilities:

• Pleasant phone demeanor.
• Solid data entry and typing skills.
• Solid writing and proofreading skills.
• Ability to communicate effectively over the phone and in-person.
• Ability to work in self-directed and collaborative team environment.
• Assist in tracking office supply inventory.
• Handle confidential information when taking minutes for Board Meetings.

Volunteer Coordination Skills/Responsibilities:

• Strong ability to multi-task and prioritize.
• Manage our Constant Contact Volunteer Database.
• Promote and maintain a wide range of volunteer opportunities within the organization.
• Ensure volunteers are staffed to support the organization’s many and varied special events.
• Schedule all volunteer activities.
• Manage volunteer policies, procedures and standards of volunteer service.
• Act as a single point of contact for volunteer communications.
• Confer with volunteers to resolve grievances and promote cooperation and interest.
• Coordinate with various sponsors and corporate and organizational groups to schedule and implement volunteer opportunities.
• Develop, organize and participate in volunteer appreciation programs to ensure volunteer loyalty, effectiveness and satisfaction.
• Maintain and accurately track & report statistical and activity reports on volunteer participation and hours.
• Maintain and accurately track & report statistical and activity reports detailing school ratings, distribution numbers, and required annual CCSD reports.
• Attend volunteer recruiting and awareness events.
• Build relationships with groups through service partnerships.
• Work hands-on at all regular and special events.

Special Event Coordination Skills/Responsibilities:

• Maintain a working knowledge of the Foundation mission, programs and protocols to promote the organizations fundraising, program and volunteer initiatives.
• Demonstrate strong ability to multi-task, prioritize and meet deadlines.
• Coordinate and support programming and special events, and development of activities involving donors, participants, sponsors, and corporations.
• Prepare all materials required for the successful implementation of each special event including collateral, supplies, materials etc…
• Manage invite lists, follow ups, mailings etc within Constant Contact
• Manage volunteer lists, calls, reminders and follow-ups within Constant Contact
• Manage and coordinate special event volunteers.
• Oversee all electronic communications, social media, etc.
• Assist as appropriate in all special event activities.
• Perform other duties or special projects as required or assigned.

Social Media Skills/Responsibilities:

• Craft creative content highlighting our mission and impact -- storytelling which connects with our volunteers, donors, sponsors and general followers.
• Develop social media strategies to support special events, increase brand visibility and engagement across Facebook and Instagram platforms.
• Manage content calendar and interact with follower engagement.

Requirements:

• Associates or Bachelor’s Degree preferred, or equivalent required.
• School or job-related experience leading a team or organization, managing volunteers
• Certificate in Volunteer Management a plus
• Ability to manage a wide array of tasks, projects and responsibilities
• Ability to meet deadlines
• Ability to work independently and as a valuable team member
• Detailed record keeping and excellent organizational skills.
• Strong and effective communication skills, both written and verbal.
• Be comfortable fielding all office telephone calls and inquiries
• Professional office appearance.
• Proficiency in Constant Contact
• Highly Proficiency in Canva
• Proficiency in Graphic Design a plus
• Highly Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint), emphasis on Excel
• Proficiency with various Social Media Platform (Facebook, Twitter, Instagram). Must be able to provide high quality examples.
• Proficiency in GiveSmart Platform, a plus
• Willingness to adjust hours to accommodate the various needs of the job.
• Willingness to be flexible, including working overtime, and performing responsibilities not specifically identified in the job description and assuming new responsibilities as the organization’s needs change.
• Demonstrate capability to conduct oneself in a calm and professional manner when dealing with the public, and in difficult or complex situations
• Must have a vehicle.

Job Type: Full-time

• Competitive salary based on experience
• Individual medical, dental and vision
• 401(k) -100% matching up to 5% of compensation (after vesting period)
• Paid holidays, vacation/sick days
• Company-sponsored events

Pay: $50,000.00 - $62,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Education:

• Bachelor's (Preferred)

Experience:

• Microsoft Office: 4 years (Preferred)

License/Certification:

• Driver's License (Required)

Work Location: In person