Executive assistant with AI experience needed

Overview

The S Collective is one of the premier and fastest growing exotic car care companies in the USA. We are seeking a dynamic and highly organized Executive Assistant with AI experience to join our innovative team. This role offers an exciting opportunity to support senior executives by managing complex schedules, coordinating projects, and leveraging AI tools to enhance efficiency. The ideal candidate will be proactive, tech-savvy, and adept at handling confidential information with professionalism. Your energetic approach will help streamline operations and foster seamless communication across departments, empowering our leadership to focus on strategic initiatives.

Duties

• Manage and coordinate executive calendars, including scheduling meetings, appointments, and business travel arrangements using Microsoft Outlook Calendar and Google Workspace.
• Provide comprehensive administrative support such as drafting correspondence, proofreading documents, and transcribing meetings with precision.
• Organize and facilitate internal communication channels to ensure timely dissemination of information among teams and stakeholders.
• Assist with event planning and organizing company events, conferences, and team gatherings to promote engagement and collaboration.
• Support project coordination efforts by tracking deadlines, preparing reports, and collaborating with cross-functional teams on various initiatives.
• Manage office operations including filing, front desk responsibilities and handling confidential information with discretion.
• Utilize video conferencing software for virtual meetings, ensuring smooth technical setup and effective communication.
• Prepare business travel itineraries, manage executive schedules efficiently, and coordinate logistics for external meetings or events.

Skills

• Proven experience as an executive assistant or personal assistant supporting C-suite executives in a fast-paced environment.
• Strong organizational skills with the ability to multitask effectively while maintaining attention to detail.
• Excellent written and verbal communication skills coupled with professional phone etiquette.
• Technical proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace, DocuSign, and video conferencing tools such as Zoom or Teams.
• Familiarity with AI tools and applications that enhance productivity or automate routine tasks is highly desirable. Claude and Chat GPT experience is a plus!
• Experience in event planning and project management.
• Ability to handle confidential information responsibly while demonstrating high levels of discretion.
• Strong organizational skills for managing multiple priorities efficiently under tight deadlines.
• Customer service mindset with a proactive approach to problem-solving and collaboration across teams.

Join us in a role where your energy meets innovation! This position offers the chance to work in a vibrant environment that values your skills while supporting your professional growth through engaging projects and collaborative teamwork. All roles are paid positions that recognize the importance of your contribution in driving our success forward!

Pay: $25.00 - $36.50 per hour

Benefits:

• Employee assistance program
• Employee discount
• Flexible schedule
• Paid time off
• Parental leave
• Professional development assistance
• Referral program

Work Location: In person