Executive Assistant/Accounting Support

Executive Assistant / Accounting Support

We’re looking for a reliable and detail-oriented professional to join our team in a dual role supporting both executive leadership and accounting operations. This position is ideal for someone who thrives in a consistently busy environment, enjoys variety in their work, and is seeking long-term stability.

Executive Assistant Support Responsibilities

• Assist executive leadership with calendars, scheduling, and communications
• Demonstrate strong computer literacy to prepare reports, presentations, and other documents as needed
• Support a productive and well-structured work environment by managing emails, handling data entry, and organizing tasks to keep office running smoothly
• Provide comprehensive administrative and strategic support to multiple department directors
• Help prioritize tasks and keep projects on track

Accounting Support Responsibilities

• Coordinate and provide administrative support for Accounts Payable and Accounts Receivable tasks
• Prepare and track invoices, payments, and account reconciliations
• Enter and maintain financial data in QuickBooks
• Coordinate with the company CPA and internal accounting staff to gather and provide requested financial documentation
• Assist with job cost documentation and financial recordkeeping related to construction projects

Qualifications

• · 1+ years of experience as an Executive Assistant, Administrative Assistant, or Accounting Assistant, preferably in construction, real estate, or professional services
• Ability to manage multiple priorities independently and meet deadlines
• Proficient in Microsoft Office, especially Excel required
• QuickBooks or similar accounting software experience required
• Bilingual in Spanish and English required
• Strong organizational skills and attention to detail
• Excellent communication skills, both written and verbal
• Consistent work history and job stability

Why You’ll Enjoy Working With Us

• Steady workflow in a consistently busy environment
• Opportunity to develop skills across executive and accounting functions
• Supportive team and leadership invested in your growth
• Long-term, stable career opportunities

Pay: From $18.00 per hour

Benefits:

• Paid time off
• Professional development assistance

Work Location: In person