Executive Assistant/AP clerk/Receptionist

Overview
We are seeking a dynamic and highly organized Executive Assistant, AP Clerk, and Receptionist to join our team. This multifaceted role offers the opportunity to provide exceptional administrative support, manage office operations, coordinate projects, and ensure smooth front desk functions. The Ideal Candidate will demonstrate excellent communication skills, and possess a proactive attitude to keep our office running efficiently. This paid position is perfect for someone eager to develop their administrative and accounting expertise while contributing to a vibrant team.

Executives Duties

• Provide comprehensive executive administrative support to the President and Executive Leadership team.
• Manage calendars, appointments, meetings and travel arrangements
• Manage front desk operations with professionalism, greeting visitors and handling multi-line phone systems with courtesy and efficiency
• Prepare professional correspondence, reports, presentations and meeting materials
• Assist with board meeting preparation, agendas, minutes and document organization
• Coordinate internal and external communications
• Maintain confidential files and sensitive company information
• Track projects, deadlines and follow-up items for leadership
• Assist with event coordination, grower meetings and company functions
• Support operational and management teams with administrative needs
• Organize electronic and physical filing systems
• Assist with special projects and strategic initiatives as assigned

Accounts Payable / Receptionist Duties

• Serve as the primary front desk contact for visitors, vendors, growers and employees.
• Answer and direct incoming phone calls professionally and efficiently
• Process Accounts Payable invoices accurately and timely
• Match invoices, purchase orders and receiving documentation
• Assist with vendor communication and payment inquiries
• Maintain AP filing systems and accounting records
• Support accounting staff with data entry and administrative tasks
• Monitor office supplies and place orders as needed
• Distribute mail and manage incoming/outgoing deliveries
• Assist with payroll or HR administrative support when needed
• Maintain a clean, organized, and professional front office environment

Requirements

• Proven experience in an administrative or office support role with strong organizational skills
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace, and office management tools such as DocuSign
• Excellent typing speed and accuracy for data entry, transcription, and proofreading tasks
• Bookkeeping and basic accounting procedures
• Strong phone etiquette skills with experience managing multi-line phone systems
• Exceptional organizational abilities with keen attention to detail and ability to prioritize tasks effectively
• Experience in event planning and project coordination is highly desirable
• Ability to handle confidential information discreetly while providing outstanding customer service
• Prior experience as a personal assistant or receptionist is preferred but not required

Join us to be an integral part of a professional environment where your organizational talents will shine! We are committed to fostering a supportive workplace that values your contributions while offering opportunities for growth in office administration.

Pay: $18.00 - $25.00 per hour

Benefits:

• Health insurance

Work Location: In person