Executive Assistant/Office Manager

Urban Baby Beginnings® (UBB) is a statewide maternal-perinatal health organization supporting pregnant and parenting families through community-rooted Maternal Health Hubs and digital care navigation. We are seeking a highly organized and proactive Executive Assistant to support our CEO and leadership team, coordinating operations, communication, scheduling, and legislative engagement across statewide initiatives. This is an exciting opening available due to an internal promotion!

What You’ll Do

• Manage complex executive calendars, meetings, and statewide travel logistics
• Serve as primary communication liaison—internal teams, community partners, hospitals, funders, and state agencies
• Coordinate Board meetings, statewide convenings, and special events; prepare agendas, minutes, and action items
• Draft, edit, and organize reports, presentations, and correspondence
• Assist with office operations, supplies, and incoming call navigation
• Support financial processes, expense tracking, invoices, and serve as back-up for billing
• Coordinate with legislative offices and support policy-related scheduling and briefings
• Support cross-functional projects that advance maternal-infant health outcomes

What You Bring

• 3+ years supporting senior leadership; nonprofit, healthcare, or government experience preferred
• Outstanding written and verbal communication skills
• Excellent organization, time management, and ability to prioritize high-volume workflow
• Proficiency in Microsoft Office Suite; comfortable learning new platforms
• Discretion handling confidential information
• Ability to travel statewide; occasional evening/weekend availability

Why UBB

At UBB, you will contribute to building safer, stronger maternal-infant outcomes across Virginia. We offer a collaborative environment grounded in community, dignity, and innovation—with opportunities to grow as statewide infrastructure expands.

UBB provides equal employment opportunities (EEO) to all employees and applicants for employment without regard tolerance, color, religion, sex, national origin, age, disability or genetics.

SALARY: FT position – based on experience

Urban Baby Beginnings is a Drug Free, Smoke Free workplace

Job Type: Full-time

Pay: From $25.00 per hour

Expected hours: No more than 40 per week

Benefits:

• Dental insurance
• Employee assistance program
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Education:

• Bachelor's (Required)

Willingness to travel:

• 25% (Required)

Work Location: In person