Executive Assistant/Office Manager

Company Description:

R.C. Mathews Contractor, established in 1941 and based in Nashville, Tennessee, is a respected commercial general contractor serving Middle Tennessee and surrounding areas. The company specializes in a wide array of construction management and general contracting services, including historical renovation, higher education, multi-family, not-for-profit, commercial, and medical markets. Dedicated to quality, R.C. Mathews Contractor is committed to delivering exceptional construction experiences for its clients. With decades of expertise, the organization stands as a trusted partner in the construction industry.

At R.C. Mathews Contractor we believe in hiring the best people and giving them the tools and flexibility to be successful in their career. We focus on cultivating a people-first company culture and a level of employee respect that has led to an average employee tenure of 10 years. We have received a Top Workplace Award for each of the last 6 years.

We are looking for motivated individuals to join our growing team and help us build upon our reputation as Nashville's premier contractor.

Role Description:

• This is a full-time on-site role for an Executive Assistant | Office Manager at R.C. Mathews Contractor in Nashville, TN. The role involves supporting the executive team, handling administrative tasks, managing office equipment, providing customer service, and overseeing office administration on a daily basis.

Key Responsibilities:

Executive Assistant Support

• Work directly with the President to handle his day to day tasks and needs
• Manage calendars, including scheduling meetings, prioritizing appointments, and resolving conflicts
• Provide personal assistant support, including handling confidential and time-sensitive tasks with discretion

Office Operations & Facilities Management

• Manage and maintain conference room schedules
• Coordinate meeting room setup and cleanup
• Oversee general office organization and cleanliness

Meetings & Events

• Coordinate and order catering for meetings and office events
• Provide on-site event support, including setup, coordination, and breakdown

Mail, Shipping & Vendor Coordination

• Handle all incoming and outgoing shipping requests
• Manage postage system, copiers, and other office equipment

Inventory & Supply Management

• Order and maintain office supplies
• Track and manage inventory of company merchandise and apparel

Qualifications:

• Communication and Customer Service skills
• Administrative Assistance and Office Administration skills
• Strong organizational and multitasking abilities
• Ability to see problems and address them with minimal oversight
• Attention to detail and problem-solving skills
• Experience in the construction industry is a plus
• Proficiency in MS Office (Word, Excel, Outlook)