Executive Assistant/Office Manager

Executive Assistant & Office Manager

Part-Time / In Person (remote occasionally) / NYC
9 W 19th St, Manhattan
$38–$48/hour / ~25 hrs/week
(Example schedule: approximately 10am–3pm ET, Mon–Fri)

About Integral

Integral is an employee experience agency on a mission to change the future of work—for good.

We help leaders and their teams bring clarity, compassion, and intelligent action to complex organizational challenges through communications, culture work, and transformation projects grounded in real research (including our own Integral Index).

We’re ~20 humans (and one extremely committed office dog) who care deeply about doing excellent, thoughtful work for our clients, creating a meaningful and equitable experience for our own team, and building a company that’s worth owning—financially and emotionally—for the people who work here.

We’re anchored by a warm, decidedly un-corporate office in the Flatiron District that doubles as a creative space, collaboration hub, and client magnet.

About This Role

This is a part-time, in-person Executive Assistant role primarily supporting our CEO and two SVPs, with a secondary responsibility helping steward the operational and experiential heartbeat of our office.

The majority of your time (~50%) will be direct support to our CEO: managing a fast-moving calendar, staying close during in-office days, anticipating needs before they arise, and helping him move through his day with fewer friction points and greater focus. Another portion of your time (~25%) will support two busy Senior Vice Presidents with scheduling, travel coordination, and administrative support.

The remainder (~25%) will focus on maintaining a thoughtful, polished, welcoming office environment for employees, candidates, clients, and guests.

This is not a “clock in, clock out” administrative role. It’s a high-trust partnership role for someone who takes pride in being deeply reliable, highly proactive, emotionally intelligent, and operationally excellent. The right person will become a meaningful part of how our leadership team operates day-to-day.

While this role begins part-time, we’re open to evolving it into a broader full-time opportunity over time for the right person as the company grows and the partnership deepens. We want this to feel like a meaningful long-term opportunity, and a full-time version of the role would include fully paid health, dental, and vision benefits, along with the possibility of participating in bonus or profit-sharing opportunities as the company grows.

Loving dogs is a plus, as we have our very own office dog, Ruth.

What You’ll DoExecutive Support (~75% of your time)

Manage the CEO’s calendar with precision and excellent judgment—he moves fast, and details matter
Stay closely connected during in-office days to anticipate needs and handle logistics in real time
Coordinate meetings, protect focus time, identify conflicts early, and exercise judgment around priorities and time allocation
Handle correspondence, follow-ups, and communication on the CEO’s behalf with professionalism, warmth, and discretion
Provide calendar management, travel coordination, and administrative support for two (remote) Senior Vice Presidents
Coordinate with external stakeholders, clients, candidates, and partners in a way that reflects the culture and values of Integral
Support travel booking, itineraries, logistics, and occasional personal assistance as needed
Help leadership stay organized, responsive, prepared, and focused amid a fast-moving environment

Office & Operations Support (~25% of your time)

Help maintain an office environment that feels thoughtful, polished, warm, and highly functional
Ensure meeting rooms and shared spaces are prepared for client meetings, interviews, events, and team gatherings
Monitor and replenish office, kitchen, and hospitality supplies
Coordinate incoming and outgoing mail, packages, couriers, and deliveries
Serve as a welcoming and organized presence for guests, candidates, clients, and partners
Coordinate with building management and vendors as needed
Help support occasional team events, offsites, and in-office experiences

You’ll Succeed If You Have

1–5+ years of experience in executive support, operations, administrative partnership, hospitality, or a similarly high-accountability role
Exceptional attention to detail—especially around scheduling and communication, where small mistakes have outsized consequences
Strong judgment and the confidence to push back respectfully when appropriate
A proactive, ownership-driven mindset: you notice what needs doing and handle it before being asked
Excellent written and verbal communication skills
Comfort operating around senior executives, clients, and fast-moving priorities
High emotional intelligence and discretion with confidential information
Comfort being physically present, engaged, and on your feet in a hybrid operational role
Strong familiarity with Google Workspace, Slack, Zoom, Microsoft Teams, and modern workplace tools
A genuine desire to become indispensable to a team you believe in

Nice to Have

Experience supporting a founder or CEO
Experience in a creative agency, consulting, media, communications, or professional services environment
Familiarity with Asana or similar project management/workflow tools
Interest in growing into broader operations, executive partnership, or organizational leadership responsibilities over time

Compensation & Benefits

$38–$48/hour depending on experience
Approximately 25 hours/week, Monday through Friday
Primarily in-person at our Flatiron office (9 W 19th St, Manhattan)
Federal holidays
PTO (7 days)
Paid sick leave
Potential for expanded benefits and full-time opportunities over time
Ongoing investment in professional development, mentorship, and growth for exceptional performers

Why Join This Team

This is a high-trust role at the center of a fast-moving leadership team.

You’ll be given real responsibility, meaningful autonomy, and unusual proximity to decision-making, company-building, and leadership operations. Your work will matter immediately, and the best people in this role will help shape how the company functions—not just support it.

We care deeply about building a company that people are proud to belong to. We value excellence without unnecessary corporate stiffness, thoughtful communication without performative polish, and people who combine warmth with high standards.

If you take quiet pride in making complicated things feel seamless, helping leaders operate at their best, and creating environments where people can do exceptional work—we’d love to meet you.

How to Apply:

To apply for the Executive Assistant & Office Manager role please email hello@teamintegral.com with the subject line “Executive Assistant & Office Manager” and attach the following (as PDF with your name in the title):

Resume
Cover Letter

We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, ethnicity, disability, religion, national origin, gender identity, gender expression, marital status, sexual orientation, age, protected veteran status, or any other characteristic protected by law.

Pay: $37.00 - $48.00 per hour

Benefits: