Executive Assistant/Office Manager

ALPHA CAPITAL FUNDS

NOW HIRING

Executive Assistant & Office Manager

Full-Time | In-Office | Shelton, CT

About Alpha Capital Funds

Alpha Capital Funds (ACF) is a vertically integrated real estate investment platform headquartered in Shelton, Connecticut. We operate across acquisitions, lending, brokerage, property management, construction, development, and investor relations — managing a growing portfolio of multifamily assets across the Northeast. We are a fast-paced, growth-oriented team with ambitious goals and a culture rooted in honesty, transparency, hard work, and win-win relationships.

The Opportunity

We are seeking a highly organized, proactive, and trustworthy Executive Assistant & Office Manager to support our CEO and serve as the operational backbone of our office. This is a high-visibility, high-impact role that combines executive support, office management, payroll administration, and benefits coordination. The right person is a self-starter who anticipates needs, handles confidential information with discretion, and thrives in a dynamic environment where no two days look the same.

If you are someone who takes pride in keeping things running smoothly behind the scenes, communicates clearly, and treats the business like your own, we want to meet you.

Who You Are

A natural organizer who builds systems and keeps people, projects, and paperwork on track Discreet, dependable, and able to handle confidential financial, HR, and executive information with the highest level of integrity Proactive — you anticipate problems and solve them before they reach the CEO's desk Strong written and verbal communicator, comfortable representing the CEO with employees, vendors, clients, and partners Detail-obsessed, deadline-driven, and unflustered under pressure Tech-savvy and comfortable working across multiple platforms (Google Workspace, payroll/HRIS systems, Salesforce, Monday.com, etc.)

What You'll Own

Executive Support to the CEO

Manage the CEO's calendar, scheduling, and meeting coordination Coordinate domestic and personal travel, accommodations, and itineraries Take meeting notes, track follow-ups, and ensure action items get done Screen and prioritize incoming communications, emails, and calls Serve as a trusted liaison between the CEO and employees, vendors, clients, and external partners Support recruiting and hiring — posting roles, reviewing resumes, scheduling interviews, and communicating with candidates Coordinate directly with the CPA, accountants, and tax professionals; assist with documentation, IRS correspondence, and timely submissions Anticipate executive needs, manage time-sensitive requests, and handle miscellaneous personal administrative tasks as needed

Office Management

Keep the office clean, stocked, and professionally maintained at all times Manage office supply inventory and place orders as needed Oversee the cleaning service and other vendors/service providers Coordinate facility maintenance, deliveries, and shipments Set up workspaces and supplies for new hires during onboarding

Payroll Administration

Process and oversee company payroll accurately and on schedule Maintain employee payroll records and ensure data accuracy Review deductions and process payroll changes Ensure compliance with payroll laws, tax regulations, and company policies Respond to employee payroll questions and resolve discrepancies promptly

401(k) & Employee Benefits Administration

Administer medical, dental, vision, and voluntary benefits programs Serve as the primary contact for employee insurance and benefits questions Coordinate new hire enrollments, qualifying life event changes, and terminations Manage annual open enrollment and employee communications Administer the company 401(k) plan, including enrollments, contribution changes, and provider liaison

Facility & Access Management

Manage door access systems and employee access badges Issue, update, and deactivate employee credentials Troubleshoot access issues and coordinate with security vendors

Qualifications

3+ years of experience in an Executive Assistant, Office Manager, or HR/Operations Coordinator role (real estate, finance, or professional services background a plus) Hands-on experience running payroll and administering benefits/401(k) programs Familiarity with HRIS, payroll platforms (e.g., ADP, Gusto, Paychex), and benefits portals Proficient in Google Workspace, Microsoft Office, and modern productivity/CRM tools Excellent written and verbal communication skills Demonstrated ability to handle confidential information with discretion Strong project and time management skills with a track record of meeting deadlines High school diploma required; bachelor's degree preferred

What We Offer

Salary range: $65,000 – $75,000 annually, commensurate with experience Medical, dental, and vision coverage 401(k) retirement plan Paid time off and holidays A direct seat at the table with the CEO and senior leadership team Real career growth alongside one of the fastest-growing real estate platforms in the Northeast A professional, supportive, and entrepreneurial work environment

How to Apply

Submit your resume and a brief cover letter explaining why you're the right fit for this role. Applications will be reviewed on a rolling basis until the position is filled.

Alpha Capital Funds is an Equal Opportunity Employer.

Pay: $65,000.00 - $75,000.00 per year

Benefits: