Executive Assistant/Office Manager

The Junior League of Springfield, MO, a 501c3 organization, is seeking a dynamic and highly organized Executive Assistant/Office Manager to join our team. This pivotal role combines executive administrative support with comprehensive office management, ensuring smooth daily operations and seamless coordination across committees. This paid position offers an exciting opportunity to work in a thriving women's organization whose mission is developing women for meaningful community impact.

Responsibilities

• Provide top-tier administrative support to the Board of Directors and Committee Chairs, including managing calendars, scheduling meetings, and coordinating travel arrangements for conferences.
• Oversee daily office operations, including reception duties, filing systems, and maintaining office supplies to ensure a well-organized workspace.
• Assist in planning events such as meetings and fundraisers.
• Manage correspondence through phone etiquette, email communication, transcription, proofreading, and data entry to ensure clarity and professionalism.
• Handle bookkeeping tasks using QuickBooks, including invoicing, expense tracking, and basic bookkeeping responsibilities.
• Maintain donor database records through filing systems, data entry, and clerical tasks while ensuring confidentiality of sensitive information.
• Provide exceptional customer service at the front desk by greeting visitors and members, answering phone systems efficiently, and directing inquiries appropriately.

Requirements:

• Proven experience in office management or administrative roles with strong organizational skills.
• Demonstrated proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace applications, and Canva.
• Experience with QuickBooks for bookkeeping and basic financial tasks.
• Strong typing skills along with transcription and proofreading abilities for professional communication.
• Excellent phone etiquette.
• Ability to handle data entry accurately while managing multiple priorities simultaneously.
• Outstanding interpersonal communication skills.
• Outstanding interpersonal communication skills
• Prior experience as an executive assistant or office manager is highly desirable.
• Exceptional organizational skills combined with proactive problem-solving capabilities to streamline workflows.

Schedule:

• Part-time, 20-25 hours per week
• Monday – Friday, daily office hours to be determined upon hiring.

Education/Experience Requirements:

• High school degree required.
• Business or accounting degree preferred, or other related field of study.
• 3-5 years professional work experience required in financial management, accrual accounting, office management, and administrative duties

Pay: $20.00 - $23.00 per hour

Benefits:

• Flexible schedule

Work Location: In person