Executive Assistant/Office Manager/Personal Assistant to the CEO

The Executive Assistant/Office Manager will support our CEO and executive team, ensuring the smooth operation of our office. The ideal candidate will excel in multitasking and take a proactive approach to supporting our executives, managing office functions, and assisting the CEO with personal tasks. Superior organizational skills, excellent communication, and a high level of discretion are essential for managing diverse responsibilities in a dynamic work environment.

Job responsibilities:

Executive Assistant:

• Meeting and Event Coordination:

  • Organize and coordinate meetings, including scheduling, reserving guest offices/conference rooms, and facilitating catering for partner and guest meetings and events

  • Assist in the logistics and coordination of in-house and off-site activities, meetings, and conferences

• Research and Analysis:

  • Research, analyze, and summarize various topics as requested

  • Undertake special projects for CEO and the executive team

• Communication Management:

  • Prepare and edit correspondence, communications, presentations, and other documents

  • Coordinate executive communications, including taking calls, responding to emails, and interfacing with clients

Office Manager:

• Office Organization and Maintenance:

  • Assist with general office organization and track/follow up on building requests.

  • Manage and fulfill inventory for office and kitchen supplies

  • Maintain relationships with vendors and service providers

• Visitor Coordination:

  • Welcome visitors and employees, notifying team members of their guests' arrival.
    
    
    
    

Personal Assistant to the CEO:

• Personal Management:

  • Monitor personal family documentation, travel arrangements, and special requests while providing high-level customer service, anticipating, and handling personal requests

  • Manage charity requests and receipts, and track donations accordingly

• Financial Administration:

  • Track investments, loans, and other financial activities using spreadsheets and personal accounting software (e.g., QuickBooks, Excel)

  • Process checks, transfers, and wires for personal and business expenses.

  • Monitor and reconcile personal bank account activity monthly

• Additional duties as assigned by CEO

Required Skills

• 3+ years of executive assistant/office manager experience

• Excellent verbal and written communication skills

• Attention to detail and problem-solving skills

• Well organized and able to maintain detailed files

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, Teams, PowerPoint)

• Maintains awareness of the need for confidentiality

• Strong proactive initiative and ownership

• Positive energy, attitude, and mindset

• Excitement to cultivate strong relationships with colleagues, energized by working in a collaborative team environment

Job Type: Full-time

Salary: $60k-$75 annually

Benefits:

• 401(k) matching

• Health insurance

• Vision insurance

• Dental insurance

• Paid time off

• Bonus opportunities