Executive Assistant/Personal Secretary Female Only- Multilingual

Executive Assistant/Personal Secretary- Female Only

Location: World Trade Center, Dubai, UAE
Job Type: Full-time, Permanent
Salary: AED 3,000 – 5,000 (depending on experience) + Benefits as per UAE Labor Law

Are you a dynamic, professional and service-oriented & looking for an exciting opportunity in Dubai’s prestigious business hub?
We are seeking a confident Executive Assistant cum personal secretary with strong hospitality skills to join our team and be the welcoming face of our company while providing top-notch executive and secretarial support.

Key Job Responsibilities

Hospitality Duties

• Greet and welcome clients, guests and VIP visitors with warmth and professionalism.
• Arrange hospitality services for meetings (refreshments, room setup, cleanliness).
• Maintain the highest standards of hospitality and office presentation at all times.
• Organize and manage VIP visits, events and company gatherings.
• Coordinate with vendors, caterers and facility management for hospitality needs.

Executive Assistant Duties

• Provide comprehensive support to senior management and executives.
• Manage busy calendars, schedule appointments and organize meetings.
• Prepare reports, presentations and correspondence with attention to detail.
• Handle calls, emails and correspondence on behalf of executives.

Secretarial Duties

• Maintain organized filing systems (digital & paper) for confidential documents.
• Draft, proofread and format professional letters, memos and reports.
• Take accurate meeting minutes and ensure follow-up on action items.
• Manage office supplies and ensure smooth office operations.
• Serve as the first point of contact for internal and external communications.

General Requirements

• Minimum 2 years’ experience as an Executive Assistant or similar role.
• Strong organizational, communication and interpersonal skills.
• Ability to handle confidential information with discretion.
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
• Based in Dubai (required).
• Multilingual- English- in addition with Spanish, Russian or Romanian

What We Offer

• Competitive salary AED 3,000 – 5,000 (depending on experience).
• All other benefits as per UAE Labor Law.
• Professional growth opportunities in a reputable Dubai-based organization.
• A vibrant, supportive and multicultural work environment.

Job Types: Full-time, Permanent

Pay: AED3,000.00 - AED4,000.00 per month

Ability to commute/relocate:

• Dubai: Reliably commute or planning to relocate before starting work (Preferred)

Work Location: In person