Executive Coordinator / Operations Coordinator

About Us

Prestigious Care Homes is a growing assisted living provider committed to delivering high-quality, resident-centered care. We are currently expanding operations and seeking a highly organized, proactive individual to support both administrative and operational functions during an important transition period.

Position Overview

This is a dual-role position combining executive-level administrative support with hands-on operational coordination. The ideal candidate is detail-oriented, resourceful, and comfortable managing multiple priorities in a fast-paced healthcare environment.

Key Responsibilities

Administrative Support:

• Coordinate and manage executive calendars using Microsoft Outlook Calendar and Google Workspace, scheduling meetings, appointments, travel arrangements efficiently and day-to-day coordination.
• Maintain organized documentation and records
• Assist with internal communication and reporting
• Oversee office management tasks such as filing, data entry, bookkeeping using QuickBooks, and maintaining organized records.

Operations Coordination:

• Support staff onboarding and compliance processes
• Coordinate with vendors, pharmacies, and service providers
• Assist with policy development and documentation
• Track and manage operational tasks and timelines
• Communicate with external partners during transition periods
• Review pricing, services, and operational workflows
• Handle correspondence via email, phone calls, and multi-line phone systems with professionalism and excellent phone etiquette.
• Assist with event planning for company meetings, workshops, and special events, including logistics coordination and vendor communication.
• Manage project coordination efforts by tracking deadlines, following up on action items, and ensuring timely completion of tasks.
• Support personal assistant duties for executives such as managing personal appointments, handling confidential information, and performing light clerical tasks.

Experience

• Proven experience in executive administrative support or office management roles with a minimum of two years of relevant experience.
• Demonstrated proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace applications, and data entry tools.
• Strong organizational skills with the ability to multitask effectively in a fast-paced environment.
• Experience with bookkeeping software like QuickBooks and familiarity with basic bookkeeping principles.
• Excellent communication skills with professional phone etiquette and customer service orientation.
• Experience in assisted living, healthcare, or human services is a plus
• Ability to work independently and take initiative
• Prior experience in event planning, project coordination, or office operations is highly desirable.

Work Expectations

• Minimum of 25 hours per week (flexible scheduling)
• Ability to attend in-person and virtual meetings as needed
• Daily task tracking and progress updates required
• Regular check-ins with leadership

Why Join Us

• Opportunity to play a key role in a growing organization
• Dynamic and impactful work environment
• Leadership exposure and professional growth opportunities

Pay: $26.00 - $34.00 per hour

Benefits:

• Flexible schedule
• Health insurance
• Paid time off

Education:

• Associate (Preferred)

Experience:

• administrative, operations, or healthcare coordination : 2 years (Preferred)

Work Location: In person