Executive Coordinator to Director

Executive Coordinator to Director

Role Summary

As the Executive Coordinator supporting the Director of Gopi Notebooks, you will be a strategic and operational linchpin—transforming ideas into action, ensuring seamless cross-departmental collaboration, and elevating executive effectiveness. You will coordinate, research, document, and drive critical initiatives. This role demands sharp organization, AI acumen, and advanced Excel proficiency, alongside strong communication in English and Gujarati.

Key Responsibilities

• Instruction & Framework Development
• Collaborate with the Director to refine and document vision, strategy, meeting agendas, and presentations.
• Translate ideas into structured frameworks and action plans.
• Cross-functional Coordination
• Serve as liaison with departments (e.g., Marketing, Finance, R&D), tracking deliverables, dependencies, and timelines.
• Meeting Management & Documentation
• Schedule, prepare for, and attend high-impact meetings; take minutes and follow up on action items.
• Maintain a precise log of all critical conversations and decisions.
• Research & Content Prep
• Conduct web-based research to support reports, presentations, and talks.
• Source data, insights, trends, competitor analysis, and relevant multimedia support material.
• Reporting & Presentation Support
• Develop polished PowerPoint decks, Excel summaries, and analytical reports.
• Deliver timely, neat, and impactful updates to the Director and stakeholders.
• Operational Excellence
• Manage calendars, communication touchpoints, and related logistics with professionalism.
• Uphold confidentiality and exercise sound judgment in all executive interactions.

Candidate Profile: Ideal Attributes

• Gender: Male /female
• Education: Bachelor’s degree—preferably in Business Administration, Management, or related field
• Language Proficiency: Fluent in English and Gujarati (verbal and written).
• Technical Proficiency:
• Strong command of Microsoft Excel (formulas, pivot tables, data visualization).
• Comfortable with AI tools (e.g., ChatGPT, content summarization, data extraction) for research and drafting.
• Proficient in PowerPoint, Outlook, and possibly Google Workspace or collaboration tools
• Core Competencies:
• Superior communication (linguistic dexterity, clarity, and discretion).
• Highly organized; capable of prioritizing across multiple tasks.
• Strong analytical and strategic thinking; able to anticipate needs and drive outcomes.
• High integrity, maturity, and approachability; maintains confidentiality and professionalism

Job Type: Full-time

Pay: ₹20,000.00 - ₹35,000.00 per month

Work Location: In person