Executive Event Sales Assistant (Full-Time)

Bella Vista Designs Inc. is seeking a highly organized, detail-oriented, and motivated Executive Event Sales Assistant to support our Director of Sales. This is a full-time position based in Santa Barbara, CA, ideal for someone who thrives in a fast-paced, creative, and high-end event production environment.

We work with premium clients across California producing unforgettable events. Our company specializes in custom fabric installations, event décor, lighting, staging, truss systems, and specialty rental solutions for weddings, corporate events, festivals, and special events.

Position Overview

The Executive Event Sales Assistant will support the Director of Sales in managing client communications, preparing estimates, quotes, and sales documents, coordinating event details, and assisting with the overall sales and production workflow. This role requires strong organization, communication skills, and the ability to manage multiple priorities in a fast-moving environment.

Key Responsibilities

• Provide direct administrative support to the Director of Sales
• Assist with client communication, follow-ups, and scheduling
• Preparing estimates, quotes, and sales document in Quickbooks
• Coordinate event details between sales, production, and operations teams
• Manage calendars, meetings, and appointments
• Support contract preparation and event documentation
• Ensure projects remain organized and on schedule
• General administrative and office support as needed
• Maintain and update client estimates, invoices, Excel spreadsheets, schedules, and QuickBooks entries to ensure accurate records and strong organization

Qualifications

• Strong computer skills and proficiency with Google Workspace
• Full-time availability required
• Must be able to work weekends as needed (event-driven schedule)
• Strong organizational skills are a must
• Ability to thrive in a fast-paced, high-pressure environment
• Strong attention to detail is essential
• A strong design eye is preferred, but not required
• Ability to multitask, prioritize, and stay organized under tight deadlines
• Excellent communication and client-facing professionalism
• Experience in event, hospitality, design, or production industries is a plus

Preferred Skills (Big Plus)

• CAD experience is a plus
• Vectorworks experience is highly preferred
• AutoCAD experience is a plus
• Ability to read or assist with event floor plans and technical drawings
• Bilingual (English/Spanish) is a plus

Compensation & Growth

• Great compensation based on experience
• Full-time position with long-term growth opportunities
• Potential to grow into a competitive salaried role within the company
• Career development in a fast-growing event production company

About Bella Vista Designs Inc.

Bella Vista Designs Inc. is a Santa Barbara-based event production company specializing in custom fabric installations, event décor, lighting, staging, truss systems, and specialty rentals. We design and produce events for weddings, corporate clients, festivals, and high-end private events throughout California.

To Apply

Please submit your resume and a brief cover letter explaining your experience, skills, and interest in joining our team.

Pay: From $35.00 per hour

Benefits:

• 401(k)
• Flexible schedule

Work Location: In person