Executive Legal Assistant

Executive Legal Assistant (On-Site | Birmingham, AL)

Position Overview

We are seeking a full-time, experienced Executive Assistant to support the head of a respected legal practice serving a high-net-worth clientele. This is a long-term, on-site role for a polished, emotionally intelligent professional who thrives in a fast-paced, high-expectation environment and values stability, discretion, and ownership.

Key Responsibilities

• Manage all client-facing scheduling, including new consultations and ongoing appointments
• Maintain the attorney’s full calendar, including court dates, mediations, preparation time, and deadlines
• Act as a daily operational support for the office, ensuring smooth flow and follow-through
• Triage emails and communications, identifying urgent and priority matters
• Create and manage callback lists and follow-ups
• Coordinate firm and internal events as needed
• Handle in-office logistics, vendors, and one-off operational tasks
• Support the attorney with time management and prioritization

Qualifications

• Proven experience supporting senior leadership in a professional environment
• High emotional intelligence, maturity, and steady communication style
• Strong sense of responsibility, discretion, and confidentiality
• Excellent organizational skills with consistent follow-through
• Comfortable interacting with high-net-worth clients
• Ability to remain calm and effective under pressure

Important

• Eligibility to successfully complete background screening appropriate for a legal services environment, and willingness to submit a brief (1-minute) introductory video describing your professional experience.

What We Offer

• Full-time, long-term position (on-site)
• Salary range: $55,000–$60,000 annually, based on experience
• Health insurance (individual coverage), PTO, paid holidays, and retirement plan
• Professional, respectful, low-drama work environment
• Opportunity to work closely with senior leadership and take meaningful ownership

Job Type: Full-time

Pay: $55,000.00 - $60,000.00 per year

Work Location: In person