Executive Legal Assistant

Senior Executive Legal Assistant (Litigation)

Location: St. Louis, MO

Work Model: Hybrid (3 days onsite, 2 days remote)

Compensation: $75,000–$90,000 annually (commensurate with experience)

The Opportunity

A respected, full-service law firm is seeking an experienced Senior Executive Legal Assistant / Client Services Specialist to provide executive-level administrative support to senior, high-performing litigation attorneys. This role is ideal for a highly detail-oriented legal professional who thrives in a fast-paced, litigation-heavy environment and consistently produces polished, client-ready work product.

This position plays a critical role in supporting revenue-generating attorneys by managing complex litigation workflows, coordinating projects, and ensuring accuracy and quality across all attorney-facing and client-facing materials.

Key Responsibilities

Executive & Client Support

• Serve as the primary point of contact for assigned litigation attorneys, managing day-to-day administrative and operational needs
• Coordinate client communications, manage highly sensitive and confidential information, and act as a liaison between attorneys, clients, and internal departments
• Proactively anticipate attorney needs, manage priorities, and resolve administrative challenges with minimal supervision

Workflow & Project Management

• Coordinate all workflow for assigned attorneys, delegating tasks to other support teams as appropriate and ensuring follow-up and quality control
• Manage multiple litigation-related projects simultaneously, tracking deadlines, filings, and deliverables
• Monitor project milestones, provide status updates, and communicate progress to attorneys and stakeholders
• Effectively utilize workflow management software to log, monitor, and manage assignments

Calendar, Travel & Email Management

• Manage complex calendars, hearings, meetings, and scheduling for litigation attorneys
• Arrange travel and prepare detailed itineraries
• Proactively manage attorneys’ inboxes, prioritize urgent communications, and draft responses as directed

Document & Matter Management (Litigation-Focused)

• Prepare, edit, format, and proofread litigation documents , including pleadings, motions, briefs, correspondence, and other client-facing materials
• Ensure all documents are accurate, polished, and client-ready prior to filing or distribution
• Maintain document version control, organization, and secure storage in compliance with firm policies
• Facilitate document execution, filing, and distribution
• Process new client and matter intake, including preparing matter forms, requesting conflict checks, and opening files

Billing & Administrative Coordination

• Coordinate billing-related administrative functions, including billing letters and client financial updates
• Assist attorneys with tracking and monitoring matter budgets and alternative fee arrangements

Team Collaboration

• Work within a team-based support model, sharing overflow responsibilities as capacity allows
• Actively participate in team meetings and collaborate with colleagues to maximize efficiency and consistency
• Share best practices, training tips, and process improvements

Additional Support

• Prepare and process incoming and outgoing mail and correspondence
• Maintain attorney contacts, CLE requirements, and professional memberships
• Handle special projects and other duties as assigned
• Operate standard office equipment and maintain professionalism in high-pressure litigation environments

Practice Group-Specific Support

• Demonstrate proficiency within the assigned litigation practice group and perform duties specific to that specialty

Position Requirements

• Bachelor’s degree with coursework in a related field or an equivalent combination of education and professional experience
• 5+ years of experience providing comprehensive administrative support to organizational or executive-level leadership, preferably within a law firm or professional services environment
• 3+ years of relevant legal assistant or legal administrative experience , with a strong emphasis on litigation support
• Demonstrated experience supporting high-volume litigation practices
• Advanced proficiency in Microsoft Office Suite (Word, Outlook, Excel, PowerPoint)
• Exceptional attention to detail with strong proofreading, grammar, formatting, and document production skills , including preparing client-ready legal documents
• Prior legal transcription experience
• Demonstrated ability to handle highly confidential and sensitive information with discretion and professionalism
• Minimum typing speed of 60 words per minute

Why Consider This Role

• Hybrid work schedule offering flexibility
• Competitive compensation package
• Opportunity to support senior litigation attorneys in a respected law firm environment
• Collaborative, team-oriented culture with long-term growth potential
• This role offers stability, visibility, and the opportunity to become a trusted partner to senior attorneys in a dynamic, litigation-focused practice

PeopleShare provides equal opportunities to all employees and applicants for employment without regard to race, religion, color, age, sex, national origin, sexual orientation, gender identity, genetic disposition, neurodiversity, disability, veteran status, or any other protected category or class under federal, state, and/or local laws.

This policy applies to all locations and all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.