EXECUTIVE LEGAL ASSISTANT

BRIEF DESCRIPTION:
The purpose of this position is to assist the city attorneys with clerical, administrative, and legal services. This is accomplished by gathering information relevant to issues or litigation and interpreting legal writings or documents, preparing legal documents, researching and compiling data, maintaining case files, and acting as office manager. This is accomplished by drafting correspondence, pleadings, affidavits, resolutions, ordinances and contracts, transcribing legal documents and other materials, editing documents, researching issues, filing legal papers, processing the mail, answering the phone and responding to inquiries, providing notary services, acting as the records management and website liaison, overseeing filing, and maintaining time and attendance and records or purchasing activities. This position will create and perform research for budget documents and has responsibility for monitoring budget expenditures.

Candidates with a Paralegal Certification through the National Association of Legal Assistants (NALA) qualify for a yearly $3,000 certification pay.

LICENSING REQUIREMENTS:
Driver’s License Required – N

OTHER REQUIREMENTS:
Pre-employment test keyboarding minimum score of 50 wpm,
10-key skills
Computer Literate
Proficient in Excel and Word.

ESSENTIAL FUNCTIONS:
Note: This information is intended to be descriptive of the key responsibilities of the position. The list of essential functions below does not identify all duties performed by any single incumbent in this position. Additionally, please be aware of the legend below when referring to the physical demands of each essential function.

(S) Sedentary (L) Light (M) Medium (H) Heavy (V) Very Heavy
Exerting up to 10 lbs. occasionally or negligible weights frequently; sitting most of the time. Exerting up to 20 lbs. occasionally; 10 lbs. frequently; or negligible amounts constantly; OR requires walking or standing to a significant degree. Exerting 20-50 lbs. occasionally; 10-25 lbs. frequently; or up to 10 lbs. constantly. Exerting 50-100 lbs. occasionally; 10-25 lbs. frequently; or up to 10-20 lbs. constantly. Exerting over 100 lbs. occasionally; 50-100 lbs. frequently; or up to 20-50 lbs. constantly.

# Code Essential Functions
1 L Regular and reliable attendance in compliance with given schedules is a mandatory requirement of this position. Schedules may be subject to change with or without advance notice
2 S Completes administrative tasks by answering the phone and responding to questions or inquiries, indexing documents, processing and distributing mail, notarizing documents, maintaining records of official documents, keeping time and attendance records, processing and maintaining purchase and supply inventories, monitoring expenditures, coordinating travel arrangements, assisting with agenda preparation, preparing trial information, and maintaining all files.
3 S Completes legal research and documentation by preparing audit letters regarding current and pending litigation, searching case law and local, state and federal regulations, and documenting findings.
4 S Records and prepares meeting minutes by attending meetings and transcribing results.
5 S Prepares recommendations for the annual budget process by researching costs, contacting vendors, projecting costs, drafting recommendations, and presenting information to management. Creates budget documents and monitors budget expenditures.
6 S Acts as liaison for citizens and to the website and other public information by attending training, ensuring legal information is readily available, preparing information for the website.

MINIMUM JOB REQUIREMENTS:
Experience-Related Requirements Over one year and up to and including two years.
Vocational/ Educational Preparation Requires Associate’s degree, vocational technical degree or specialized training that is equivalent to satisfactory completion of two years of college education.

WORK LOCATION: Office environment

Position : 1817001

Code : 1817-1

Type : INTERNAL & EXTERNAL

Location : LEGAL

Grade : NE 113

Job Family : 43-6012.00 LEGAL SECRETARIES

Job Class : EXECUTIVE LEGAL ASSISTANT

Posting Start : 04/01/2026

Posting End : 12/31/9999

HOURLY RATE RANGE: $25.47-$29.29