Executive & Operations Assistant Hybrid Part-Time

About V&C Cabinet Design Concept

V&C Cabinet Design Concept is a boutique kitchen and bath design-build company serving the Tampa Bay area. We specialize in high-quality residential renovation projects and are currently restructuring for growth and long-term stability.

We are seeking a mature, highly organized, and dependable Executive & Operations Assistant to act as the right hand to the founder and help bring structure, follow-through, and operational clarity to the business.

This is not an entry-level role. We are looking for someone experienced, proactive, and confident working independently.

Position Overview

The Executive & Operations Assistant supports the founder directly and ensures daily operations run smoothly and efficiently.

Your mission is to bring order, structure, and consistency to all administrative and operational workflows so nothing falls through the cracks.

This role is ideal for someone who values ownership, stability, autonomy, and long-term growth in a small business environment.

Key ResponsibilitiesLead & Client Management

• Manage incoming leads and client communications
• Maintain and update Zoho CRM
• Schedule consultations and manage executive calendar
• Follow up on proposals and pending decisions
• Track client deposits and assist with invoice preparation

Operations & Coordination

• Coordinate supplier orders and delivery timelines
• Light coordination with subcontractors (no site supervision required)
• Organize digital project files (Google Drive)
• Prepare client folders before meetings
• Maintain checklists and internal tracking systems

Administrative & Executive Support

• Manage and triage inbox
• Reduce distractions and help prioritize daily workflow
• Provide weekly operational status reports
• Ensure all deadlines, payments, and communications are tracked

Reputation & Visibility Support

• Request and track client reviews
• Upload project photos and assist with portfolio updates

Qualifications

• Minimum 5 years of experience in executive, office, or operations support
• Experience supporting entrepreneurs or small business owners preferred
• Strong organizational and follow-up skills
• Comfortable using CRM systems and cloud-based tools
• Excellent written and verbal English communication skills
• Ability to work independently without constant supervision
• Located in Tampa Bay area (hybrid role)

Preferred background in:
Construction, real estate, design, or professional services.

Who You Are

You:

• Take ownership and initiative
• Anticipate needs before being asked
• Stay calm under pressure
• Communicate clearly and professionally
• Thrive in structured environments
• Value stability and long-term collaboration
• Work efficiently without drama

Compensation & Benefits

• Part-Time: Approximately 25 hours per week
• Hybrid: Primarily remote with 1 in-person meeting per week
• Starting at $25–$29 per hour (based on experience)
• Designed to evolve into a full-time position within 6–12 months

Additional Benefits:

• Flexible schedule with autonomy
• Paid time off (pro-rated for part-time role)
• Paid holidays (pro-rated)
• Performance-based bonus opportunities
• Professional development support (annual training allowance)
• Direct partnership with founder and opportunity to grow into a long-term senior role
• Stable and respectful work environment focused on growth

To Apply

Please submit:

• Your resume
• A short message explaining why this role fits your experience
• Confirmation of your availability for a hybrid schedule

Qualified candidates will be contacted for a short initial interview and a practical skills assessment.

Type d'emploi : Temps partiel

Rémunération : $25,29 à $29,25 par heure

Nombre d'heures : 25 par semaine

Avantages :

• Flexible schedule
• Paid time off
• Professional development assistance

Capacité à faire le trajet ou à déménager:

• Tampa, FL 33607: Faire le trajet sans problème ou prévoir un déménagement avant de prendre son poste (Requis)

Question(s) de présélection:

• Have you previously supported a small business owner or entrepreneur?
• Are you comfortable working independently without constant supervision?
• Are you located in the Tampa Bay area and available for a hybrid schedule?
• What systems or tools have you used to track multiple projects or client files?

Langue:

• Anglais (Requis)

Lieu du poste : En présentiel