Executive Operations Assitant (Executive Support & Sales Operations)

Executive Operations Assistant (Sales & CEO Support)

Location: Magnolia, TX
Job Type: Full-Time
Compensation: $33,000 - $46,000 per year (based on experience)

About Us

PAK Companies is a rapidly growing provider of fuel, lubricants, logistics, and total site solutions serving construction, renewable energy, and industrial clients nationwide. We pride ourselves on being resourceful, solution-driven, and relentlessly committed to helping our customers operate more efficiently.

Position Overview

We are looking for a highly capable, detail-oriented Executive Operations Assistant to directly support the CEO and his book of business.

This is not a traditional assistant role. This position requires someone who can anticipate needs, solve problems independently, and take initiative without constant direction.

You will play a critical role in keeping day-to-day operations organized, supporting customer accounts, and helping streamline internal processes.

What You’ll Be Doing

• Support the CEO in managing customer accounts and day-to-day business activities
• Create reports, track data, and maintain organized records (Excel proficiency preferred)
• Handle order entry, documentation, and administrative workflows
• Communicate directly with customers to support account needs and resolve issues
• Identify inefficiencies and suggest improvements to processes and workflows
• Assist in coordinating logistics, deliveries, and service-related tasks
• Maintain organization across multiple moving pieces and priorities
• Step in wherever needed to keep operations running smoothly

What We’re Looking For

• Highly organized and detail-oriented
• Strong problem-solving ability with minimal supervision
• Able to “connect the dots” even when information is incomplete
• Confident communicator who can interact professionally with customers
• Proactive mindset — you don’t wait to be told what to do
• Adaptable personality — able to work closely with leadership styles and changing priorities
• Comfortable balancing multiple responsibilities at once
• Willingness to learn the fuel, logistics, and construction support industry

Preferred Qualifications

• Experience with Microsoft Excel (reporting, tracking, basic formulas)
• Previous experience in administrative, sales support, or operations roles
• Familiarity with CRM systems (HubSpot experience is a plus)
• Background in construction, logistics, or fuel industry is a bonus (not required)

What Success Looks Like in This Role

• The CEO is more organized, efficient, and able to focus on high-value work
• Customer accounts are handled proactively with minimal oversight
• Processes become more streamlined over time because of your input
• Problems are solved before they become issues

Pay: $33,000.00 - $46,000.00 per year

Benefits:

• Paid time off

Application Question(s):

• Please provide a brief example of a time you identified a problem and solved it without being asked.

Ability to Commute:

• Magnolia, TX 77354 (Required)

Work Location: In person