Executive Operations Partner

About Assisted Living Mansion

Assisted Living Mansion is a residential assisted living development and partnership company based in Texas, operating nationwide. We partner with investors and operators to build high-end, small-scale assisted living homes designed to feel personal rather than institutional.

Our model combines real estate strategy, operational systems, and hands-on support to help partners launch and scale successful residential assisted living businesses. We focus on thoughtful home design, strong operations, and long-term sustainability.

The result is a differentiated care environment for residents and a durable, real estate-backed business for our partners.

About the role

• This is not a traditional Executive Assistant role. We are hiring a high-caliber Executive Operations Partner to support the CEO and COO of a fast-growing, multi-state company. This is a strategic support role for someone who understands that executive time is the most valuable asset in the organization. You will operate as the right hand to two senior leaders. You will protect time, drive follow-through, anticipate obstacles, and ensure nothing falls through the cracks.

What you'll own

• Executive Time & Energy Management
• Manage and protect complex calendars for CEO and COO
• Prioritize revenue-driving and strategic initiatives
• Eliminate low-value meetings
• Prepare daily and weekly executive briefings
• Anticipate scheduling conflicts before they happen

Operational Execution

• Track strategic initiatives across departments
• Ensure action items from meetings are executed
• Hold stakeholders accountable to deadlines
• Create structure where there is ambiguity
• Identify inefficiencies and solve them

High-Level Communication

• Serve as primary gatekeeper and filter
• Draft investor and partner communications
• Maintain professional brand tone
• Ensure no message sits unanswered

Strategic Partner & Event Coordination

• Coordinate quarterly partner events
• Support planning and logistics for annual conference
• Manage VIP and investor communications
• Oversee executive travel related to events

Travel & Logistics

• Book complex domestic travel
• Build detailed itineraries
• Anticipate disruptions and adjust proactively
• Manage expense tracking and reporting

Confidentiality & Judgment

• Handle financial, legal, and personnel matters with discretion
• Exercise mature judgment without needing constant direction

The Type of Person Who Thrives Here

• High agency. You do not wait to be told.
• Structured thinker who brings order to chaos.
• Calm under pressure. No drama.
• Comfortable managing strong personalities.
• Direct communicator who can manage up.
• Obsessed with follow-through.
• Understands business priorities, not just tasks.

Experience Required

• 5+ years supporting C-level executives
• Experience supporting more than one executive simultaneously preferred
• Background in high-growth or entrepreneurial environments
• Event coordination experience
• Strong proficiency in Google Workspace or Microsoft Office
• CRM familiarity preferred

The pay range for this role is:
90,000 - 115,000 USD per year(Georgetown, TX)