Executive Operations Support

About the Company

CEDR HR Solutions is a service-minded and progressive HR consulting firm headquartered in central Tucson. We provide employment guidance, HR risk management, and dynamic software solutions to over 2700 healthcare businesses in all 50 states. We offer a casual, respectful, and friendly work environment in central Tucson.

www.cedrsolutions.com

We invite service-minded candidates to apply to fill the role of Executive Operations Support. The successful candidate will thrive at coordinating multiple tasks in a busy environment, have the ability to understand the "bigger picture", utilize good judgment, maintain confidentiality, engender trust, and be dedicated to our Core Values.

About the Job

We are seeking a highly organized, service-oriented, and proactive professional to support our CEO and COO in both executive and select personal capacities. This role is ideal for someone who is nurturing, detail-driven, and energized by being deeply relied upon. The right candidate takes pride in anticipating needs, creating order from complexity, and ensuring leaders can focus on the highest-impact priorities.

This is a high-trust, high-responsibility role requiring sound judgment, discretion, initiative, and strong project management capability.

This person must be creative and enjoy working within a small, entrepreneurial environment that is mission and results-driven. The ideal individual will have the ability to exercise good judgment in a variety of situations, possess strong written and verbal communication skills, demonstrate exceptional administrative and organizational skills, and have the ability to maintain and enforce a realistic balance among multiple priorities.

The successful candidate must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion.

Daily job duties include:

• Managing complex calendars for the CEO and COO, prioritizing time based on evolving business needs.
• Direct day-to-day activities to ensure executives remain focused on key initiatives.
• Serve as a gatekeeper and liaison between executives, employees, clients, and third parties.
• Manage executive email inboxes; draft and send communications on behalf of executives when appropriate.
• Attend meetings, take detailed notes, prepare minutes, and develop clear action plans.
• Track deliverables and ensure follow-through by involving the right stakeholders at the right time.
• Proactively gather necessary information to support executive decision-making.
• Assist in prioritizing projects and reallocating focus as company needs evolve.
• Lead and coordinate projects from initiation to completion by developing clear timelines, assigning responsibilities, driving accountability through proactive stakeholder follow-up, applying lessons learned to improve execution, and exercising sound judgment to balance urgency, priorities, and long-term strategy.
• Provide high-level personal assistant support by managing errands and personal tasks, coordinating meals and catering, liaising with financial advisors, healthcare providers, and other key contacts, scheduling household appointments and services, and maintaining the utmost confidentiality and discretion at all times.
• Oversee the executive suite and office environment by maintaining a professional, welcoming space; keeping executive offices organized and functional; ensuring kitchen and supply areas are fully stocked; performing light upkeep of executive areas; and proactively anticipating facility needs before they arise.

As an ideal candidate you are...

• Nurturing and service-minded with an “in-service” mentality.
• Highly organized and detail-oriented.
• Proactive and anticipatory — sees what needs to be done before being asked.
• Assertive when necessary; comfortable holding others accountable.
• Calm under pressure and adaptable in dynamic environments.
• Discreet with exceptional judgment.
• Fufilled by being needed, relied upon, and trusted.

Skills & Requirements

• Strong project management skills with the ability to manage multiple streams of responsibility simultaneously
• Advanced organizational and prioritization abilities with exceptional attention to detail
• Excellent written and verbal communication skills, including confidence representing executives
• Strong decision-making, critical thinking, and sound judgment
• High emotional intelligence and professional maturity
• Advanced technical proficiency, including Microsoft Word, Excel, PowerPoint, Google Suite, and the ability to quickly learn new systems
• Ability to work independently while maintaining a collaborative, team-oriented mindset
• Service-driven approach with a commitment to positive outcomes for executives and stakeholders
• Dedicated to maintaining strict confidentiality and the highest standards of professionalism
• Positive, solutions-focused attitude with a willingness to learn from setbacks

What’s in it for you?

This is a full-time non-exempt position. CEDR offers a full benefits package that includes subsidized medical, dental, and vision insurance, flexible spending accounts, 401(k) plan with match, and an employee assistance program.

Paid holidays, vacation, and sick leave. Infant (up to 6 months) and dog-friendly workplace. Annual bonus program, monthly utility stipend, paid parental leave, free gym membership to our on-site gym, and meditation room access. Work from home up to two (2) days per week. All of this, plus a collaborative, casual, and relaxed work environment with a dedication to a healthy work-life balance.

We offer challenging work that makes a positive difference, plus you get to work with caring, smart coworkers. We believe, “Better workplaces make better lives.” Care to join us?

To Apply

Instead of completing a lengthy application process, we encourage you to include a cover letter that answers at least 2 of the following questions:

• How did a project challenge you and how did you accomplish your goals for that project despite those challenges?
• What parts of your last job did you love and what would could you do without?
• What does servant leadership mean to you and how have you demonstrated servant leadership in the past?

Make yourself stand out! If you take the time to write it, we will read it! (we promise)

Must be authorized to work in the United States. Does not now or in the future require sponsorship for employment visa status, including but not limited to H-1B visa.

CEDR is an equal-opportunity employer. All qualified applicants will receive consideration for employment without regard to age, race (including traits associated with race such as hair texture and protective hairstyles), color, religion, national origin, sex (including gender, gender identity, and gender expression), sexual orientation, pregnancy (including childbirth, lactation, and related medical conditions), disability, current or prior uniformed service, marital status, familial status, genetic information, recipients of GED certificates in place of diplomas, or any other legally protected class.

Job Type: Full-time

Pay: $24.00 - $26.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Health savings account
• Paid time off
• Parental leave
• Professional development assistance
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Application Question(s):

• Are you willing to undergo a background check, in accordance with local law/regulations?

Education:

• High school or equivalent (Required)

Experience:

• Executive level administrative support: 2 years (Required)
• Google Suite: 1 year (Required)
• Intermediate level Microsoft Office: 1 year (Required)
• project management: 1 year (Preferred)

Work Location: In person