Executive PA

QUALIFICATIONS

Bachelor’s degree in business administration, Management, or a related field

preferred.

EXPERIENCE

3+ years of experience as an Executive Assistant, preferably supporting

C-level executives or UHNW individuals.

• Experience in managing international travel and itineraries.

• Experience managing commercial projects

• Familiarity with luxury lifestyle management and concierge services.

• Must thrive in high pressured environments and be able to remain calm

under pressure.

• High level of emotional intelligence required.

• Proficiency in a second language is a plus.

JOB

RESPONSIBILITIES

Administrative Support:

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)

and other relevant software

• Exceptional organizational and time-management skills.

• Strong written and verbal communication skills.

• Manage and maintain the Principals busy calendar, including scheduling

meetings, appointments, and travel arrangements.

• Coordinate logistics for meetings, conferences, and events, both

domestically and internationally.

• Taking minutes and creating action lists.

• Meet and greet clients, ensuring a professional and streamlined meeting

experience for all parties.

• Prepare and edit correspondence, communications, presentations, and other

documents.

• Conduct research, compile data, and prepare reports for review.

• Handle incoming and outgoing communications, including emails, calls, and

mail, ensuring prompt and professional responses.

• Liaise with senior management from all companies to get regular status

reports and update the Principal.

• Build and maintain document libraries for all projects / entities.

Personal Assistance:

• Assist with personal tasks and errands as needed, including managing

personal schedules, appointments, and travel.

• Coordinate with household staff and manage personal projects and events.

• Handle confidential and sensitive information with discretion.

• Flexibility to work outside regular business hours – 24/7 on call.

• High level of discretion and confidentiality.

Project Management:

• Assist in the planning and execution of special projects and initiatives.

• Track project progress and provide updates to the executive.

• Coordinate with internal and external stakeholders to ensure project

timelines are met.

• Ability to work independently and handle multiple tasks simultaneously.

• Liaise with senior project managers to get regular status reports and update

the Principal.

Relationship Management:

• Build and maintain relationships with key business contacts, clients, and

stakeholders.

• Act as a liaison between the executive and internal/external parties.

• Coordinate and manage communications, ensuring timely and effective

follow-up.

Job Type: Full-time

Pay: AED20,000.00 - AED25,000.00 per month

Education:

• Bachelor's (Preferred)

Experience:

• VVIP: 4 years (Required)
• Supporting C-level executives or UHNW individuals.: 4 years (Required)
• Familiarity with luxury lifestyle management: 3 years (Required)

Language:

• European (Required)