Executive Personal Assistant

Join Yorke Engineering, LLC, an Environmental Consulting leader in California that implements Environmental Engineering and Compliance solutions for our clients throughout the western US. We’re a family-owned and operated company with over 90 employees.

We are looking for a sharp and reliable Executive Personal Assistant. This is a part-time or full-time position based on the candidate’s preferences at 30-40 hours per week from our corporate office in San Juan Capistrano, CA during our normal business hours. We offer a full benefits package including Paid Time Off, Holidays, Full Medical/Dental/Vision, along with a 401k with a generous company match for full-time staff.

Position Summary:

The Executive Personal Assistant assists the Executive Management team by learning the needs of the Executive team and taking on a variety of personal and company responsibilities to create more availability for the Executive Management team to focus on top priorities.

The position requires a professional individual with a high standard of quality, efficiency, and organization. This position will require the candidate to prioritize multiple responsibilities. The candidate will be required to think critically and solve problems in a self-sufficient manner with support provided as needed.

The candidate responsibilities and qualifications will include:

• Support Executive Management with special assignments including:
• Ensure the Executive Management team is fully prepared for leading staff training presentations by creating, organizing, and distributing presentation materials;
• Record and accurately file key takeaways, decisions, and action items following client presentations, internal-staff meetings, and training events;
• Create content for a variety of tasks using Excel, PowerPoint, and Word formats;
• Create content, messaging, and activities for Staff Meeting, holiday party, and special events support;
• Prepare, print, and organize training materials for clients and staff;
• Coordinate projects between Executive Management and employees;
• Collect client feedback and help company leaders create training opportunities based on key improvement areas;
• Special projects and filing in SharePoint.
• Manage Outlook calendars and filter emails based on priorities;
• Submit expense reports and schedule travel;
• Team-driven individual that’s motivated to support other team members when needed;
• Schedule and complete personal tasks for example:
• Grocery shopping, mail processing, copying keys, schedule appointments, and returning items to vendors or stores;
• Supervise vendors for home maintenance, renovations, and landscaping;
• Car services including routine maintenance.

Candidate Qualifications include:

• Associates degree or Bachelor’s degree from an accredited university with minimum GPA of 3.2; GPA will be verified;
• 8-12+ years of professional experience, most recently as an Executive and/or Personal Assistant for 3+ years;
• Solid organizational skills including the ability to multi-task, prioritize, and work independently;
• Excellent verbal and written communication skills;
• Available to work in-office at our San Juan Capistrano office during business days;
• Strong software skills including Microsoft Office 365: Outlook, SharePoint, Word, Excel, and PowerPoint.

Job Type: Full-time

Pay: $75,000.00 - $85,000.00 per year

Benefits:

• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Experience:

• Executive and Personal Assistant: 3 years (Required)

Shift availability:

• Day Shift (Required)

Ability to Commute:

• San Juan Capistrano, CA 92692 (Required)

Work Location: In person