Executive Personal Assistant

Executive Assistant / Personal Assistant

Company:  Early Dawn Management LLC

Workplace type:  Hybrid (Miami)

Employment type:  Full-time

About the role

Early Dawn Management LLC is hiring a hybrid Executive Assistant / Personal Assistant to support the firm's founder and managing principal — an early-stage venture investor focused on space, tech, finance and AI, based in Miami. Read more about him here https://www.linkedin.com/in/luisivancuende

This is a full-time W-2 position reporting directly to the principal.

About the firm

Early Dawn Management LLC is a Miami-based investment vehicle making early-stage venture investments. The principal is also active in operating businesses across financial services and legal tech. Additional background available on request.

What you'll own

Bookkeeping and expense operations

• Categorize and track personal and business expenses across multiple entities
• Manage receipts, reimbursements, and credit card reconciliation
• Liaise with bookkeepers and accounting platforms; maintain clean records
• Vendor onboarding, invoice tracking, and bill pay

Compliance and professional services coordination

• Serve as primary liaison to CPAs, tax counsel, immigration attorneys, and corporate counsel
• Track filing deadlines, document requests, and signature workflows
• Maintain organized records of entity formation documents, K-1s and immigration filings
• Coordinate KYC/AML packages for new investments and banking relationships

Deal flow and project tracking

• Maintain investment pipeline trackers
• Prepare meeting briefs, follow-up notes, and action items
• Manage data rooms, NDAs, and document workflows
• Conduct light research on companies, founders, and counterparties

Calendar, inbox, and travel

• Own the principal's calendar to protect deep work
• Manage the inbox, with delegated reply authority increasing over time
• Handle domestic and international travel: flights, hotels, ground transport, and visas

What we're looking for

• Prior experience as an EA or PA to a high-output principal, founder, or investor
• Numerate and detail-obsessed; fluent in spreadsheets and accounting/banking platforms (QuickBooks, Mercury, or equivalent); able to read a balance sheet
• Comfortable with legal and tax workflows; has worked alongside CPAs and attorneys
• Operationally fluent across e-signature tools, password managers, and expense platforms
• Actively uses AI tools (Claude, ChatGPT, and similar) for drafting, research, summarization, and workflow automation; quick to integrate new tools
• Strong written communication; able to draft clean, professional correspondence on the principal's behalf
• Proactive and self-directed; builds systems rather than waiting for instructions
• Calm under pressure; able to hold many threads simultaneously and re-prioritize quickly

Compensation and logistics

• Base salary: $100,000–$120,000, commensurate with experience
• Full-time, W-2 employment
• Standard business hours, with occasional availability outside those hours for international travel windows and urgent matters
• Remote, with one day per week in person at the Miami office
• Start date: as soon as possible

Requirements

• Authorized to work in the United States; this role does not offer visa sponsorship
• Successful background check required