Executive Personal Assistant

Executive Operations & Personal Assistant to Founder (Travel Required: Must have a valid passport)

Location: Dallas, TX

Compensation: $60,000 Salary + Performance Bonus

About the Role

I am a business owner seeking a highly organized, proactive Executive Operations & Personal Assistant to support recruiting, scheduling, business operations, vendor management, travel coordination, research, and administrative responsibilities.

This is a high-trust position for someone who can think independently, anticipate needs, solve problems, and represent me professionally.

I am not looking for someone who simply completes assigned tasks. I am looking for someone who takes ownership, thinks ahead, handles challenges confidently, and continuously improves.

This role is ideal for someone who wants to grow into a Senior Executive Assistant, Operations Manager, or Chief of Staff position in the future.

Compensation

• Base Salary: $60,000 per year
• Performance Bonus Opportunities
• Long-Term Growth Potential
• Company-Paid Business Travel Expenses

Ideal Background

While executive assistant experience is valuable, I strongly prefer candidates with experience in:

• Outside Sales
• B2B Sales
• Territory Sales
• Business Development
• Recruiting
• Account Management
• Customer-Facing Roles
• Operations Coordination

The ideal candidate is comfortable talking with strangers, handling rejection, overcoming obstacles, and solving problems without constant supervision.

Candidates with successful field sales experience are strongly encouraged to apply.

I can teach systems and processes.

I cannot teach accountability, resilience, professionalism, initiative, and ownership.

Key ResponsibilitiesExecutive Support

• Manage calendars and scheduling
• Coordinate meetings and appointments
• Arrange travel and accommodations
• Prepare meeting agendas and summaries
• Handle confidential communications
• Organize personal and business priorities

Recruiting & Hiring

• Post job advertisements
• Screen candidates
• Schedule interviews
• Coordinate interview logistics
• Follow up with applicants
• Maintain recruiting pipelines
• Ensure a professional candidate experience

Operations Coordination

• Obtain and compare vendor quotes
• Coordinate contractors and service providers
• Track project deadlines and deliverables
• Follow up on outstanding tasks
• Escalate issues before they become urgent
• Improve systems and processes over time

Research & Problem Solving

• Conduct business and personal research
• Identify potential risks and solutions
• Present recommendations and action plans
• Gather information needed for decision-making

What Success Looks Like

If asked to coordinate an interview, you automatically verify:

• Building access requirements
• Check-in procedures
• Parking instructions
• Reservation requirements
• Candidate arrival timing
• Contact information
• Meeting location details
• Backup plans for delays or unexpected issues

You think through the entire process rather than simply completing the task.

You identify problems before they become problems.

You take ownership of outcomes.

You make my life easier by anticipating needs rather than waiting for instructions.

Travel Requirements

This position requires regular business travel.

Travel schedules and destinations vary based on business needs and may include domestic and international travel.

The successful candidate must be comfortable:

• Traveling on short notice when necessary
• Being away from home for up to one week at a time
• Accompanying the business owner on trips when requested
• Managing schedules, logistics, meetings, and communications while traveling
• Remaining organized and professional in fast-changing environments

The ideal candidate enjoys travel, is highly adaptable, and can maintain a high level of performance while working from different locations.

Travel Compensation

• Company-paid transportation
• Company-paid lodging
• Company-paid approved business expenses
• Performance bonuses based on results, flexibility, and availability

Compensation is through salary, bonus opportunities, and company-paid business travel expenses.

The Person I Am Looking For

You:

• Take ownership of outcomes
• Are highly organized
• Think ahead
• Learn quickly
• Accept feedback professionally
• Stay calm under pressure
• Follow through without constant supervision
• Continuously improve systems and processes
• Communicate professionally with candidates, vendors, and business contacts
• Are comfortable making decisions and recommendations

Important

Mistakes will happen.

I do not expect perfection.

I do expect accountability.

The right candidate understands that feedback is part of professional growth and uses it to improve rather than becoming defensive.

If you are someone who can acknowledge mistakes, learn from them, and become stronger because of them, you will do well in this role.

Who Will Not Be Successful

This position is not a fit for someone who:

• Requires constant supervision
• Waits to be told every step
• Becomes defensive when corrected
• Repeats the same mistakes
• Focuses on excuses instead of solutions
• Avoids responsibility when problems occur
• Is uncomfortable speaking with new people
• Struggles with rejection or difficult conversations

Preferred Experience

Strong preference will be given to candidates with experience in:

• Outside Sales
• Territory Sales
• B2B Sales
• Business Development
• Recruiting
• Account Management
• Executive Assistant
• Operations Coordination
• Project Coordination
• Office Management

Equivalent experience demonstrating strong organization, judgment, accountability, and problem-solving ability will also be considered.

Required Screening Questions

• Describe a significant mistake you made professionally. What happened and what did you change afterward?
• Tell me about a time a manager gave you difficult feedback. How did you respond?
• Give an example of a situation where you identified a problem before anyone else noticed it.
• If you were coordinating an interview or executive meeting, what details would you verify before confirming it?
• Describe your experience handling rejection, objections, or difficult conversations with customers, clients, or candidates.
• Why are you interested in supporting a business owner in a fast-moving environment?

Required Application Statement

Please submit a brief response to the following:

Describe a situation where you received criticism, what changes you made afterward, and how you ensured the mistake did not happen again.

Applicants who demonstrate ownership, initiative, professionalism, resilience, problem-solving ability, and a willingness to learn from feedback will receive priority consideration.

Pay: $60,000.00 per year

Work Location: In person