Executive /Personal Assistant for NearFuture

About the Role

Near Future is seeking an ambitious and highly organized Executive Personal Assistant to support the Founder on event and community management in addition to light personal tasks. This is a perfect opportunity for recent college graduates who are eager to gain hands-on experience managing busy calendars, owning a customer database, and executing marketing communication.

About the Job

Established in 2015, Near Future launched as a 300-person conference showcasing world-positive solutions in energy, food systems, human health, and beyond. Over the past decade, we have evolved into an expertly curated ecosystem of leading practitioners, entrepreneurs, and investors. We have expanded our global reach through industry and community-led salons, dinners, and summits, all focused on improving individual, societal, and environmental health.

To learn more, visit www.nearfuturesummit.com

Responsibilities

General

• Scheduling meetings and appointments for the Founder
• Monitoring email inboxes (including responding on Founder’s behalf)
• Participating in meetings and saving notes in HubSpot CRM
• Saving and accurately categorizing contacts
• Maintaining an organized office and filing system
• Paying bills
• Keeping the business license up-to-date

Events

• Managing event timelines
• Creating guestlists
• Drafting invitations
• Coordinating logistics for internal and external events
• Vendor management
• Registration oversight
• Budget tracking
• Reimbursements tracking
• Speaker and sponsor management
• Sponsor deck editing & sending
• Sponsor agreements & invoicing

Communications

• Updating the company website
• Planning, drafting, and sending newsletters
• Near Future Network content creation & management (including IG & LinkedIn)

Personal

• Dropping off/picking up mail
• Grocery shopping
• Creating packing lists
• Running errands for family and pets
• Scheduling appointments

Qualifications

• 2+ experience being a PA or EA
• Must be trustworthy with zero ego
• Ability to handle confidential information with discretion
• Strong written and verbal communication skills
• Excellent problem-solving, time management, and organizational skills
• Self-starter who is highly motivated – no job is too small or too big
• Experience with Hubspot & Zoom a plus!
• Event experience a plus
• Comfortable working from the Founder’s home in Marin (3 days per week)
• Punctuality is a must
• ATD (attention to detail)

Nice-to-haves

• Experience with CRMs, especially HubSpot
• Experience with Canva, Adobe, or any Generative AI tools
• Event experience a plus

To apply, please email your resume and your cover letter to ea@nearfuturesummit.com

Pay: $25.00 - $45.00 per hour

Benefits:

• Flexible schedule
• Health insurance
• Paid time off

Work Location: Hybrid remote in Kentfield, CA 94904