Executive Personal Assistant (High-Performance | Travel Required)

JExecutive Personal Assistant (High-Performance | Travel Required)

Zen Regenerative Wellness – Little Rock, AR

Position Overview

We are seeking a high-level Executive Personal Assistant to support a fast-paced healthcare executive in the wellness and aesthetics industry. This role requires someone who is proactive, highly organized, tech-savvy, and willing to travel on short notice.

This is not a routine assistant role. You will be expected to anticipate needs, solve problems independently, and operate with discretion and professionalism in both clinical and business environments.

Key ResponsibilitiesExecutive & Personal Support

• Manage complex calendars, scheduling, and daily priorities
• Coordinate meetings, appointments, and travel logistics
• Handle personal and professional tasks seamlessly
• Act as a gatekeeper and point of coordination for communications

Travel & On-the-Go Support

• Travel as needed (sometimes on short notice)
• Coordinate flights, hotels, transportation, and itineraries
• Provide on-site support during events, meetings, and business travel

Operations & Project Support

• Build and manage PowerPoint presentations for meetings, proposals, and events
• Create and maintain Excel spreadsheets (tracking, reporting, budgeting, etc.)
• Assist with business projects, clinic initiatives, and operational workflows
• Help organize and execute events, launches, and client experiences

Wellness / Aesthetics Support

• Assist with coordination of services, client scheduling, and clinic flow
• Maintain awareness of services, products, and offerings within a wellness/aesthetic setting
• Support a luxury, concierge-level client experience when needed

Required Qualifications

• Proven experience as an Executive Assistant or Personal Assistant in a fast-paced environment
• Willingness and ability to travel frequently and on short notice (non-negotiable)
• Strong proficiency in:
• Microsoft PowerPoint
• Microsoft Excel
• Google Workspace
• Highly organized with exceptional attention to detail
• Strong communication and problem-solving skills
• Ability to handle confidential information with discretion

Preferred Qualifications

• Experience in wellness, medical, or aesthetics industry
• Experience supporting a high-level executive or business owner
• Familiarity with scheduling systems, CRM/EMR platforms, or operational tools
• Event planning or project coordination experience

Key Traits (What We’re Really Looking For)

• Anticipates needs before being asked
• Executes quickly and accurately
• Comfortable in high-expectation environments
• Resourceful and solutions-driven
• Polished, professional, and adaptable
• Willing to go above and beyond without being prompted

Compensation & Benefits

• Competitive salary based on experience
• Travel opportunities
• Exposure to a high-growth wellness and aesthetics business
• Direct mentorship and close work with executive leadership

Pay: $25.00 - $27.00 per hour

Work Location: In person