Executive Personal Assistant to Director | Operations Role | Women Only

Executive Personal Assistant / Executive Secretary to the Managing Director

Location: Calcutta / Kolkata (Primary Base)
Optional Work Location: Chennai or Bombay
Relocation Support: Available for select candidates from Bangalore, Bombay, Hyderabad, or Chennai.

About Us

Inspira Software Services Pvt. Ltd. is a distinguished enterprise software company headquartered in Calcutta. We deliver CRM, ERP, and Project Management solutions to India’s top business houses and multinational corporations.

We operate in a high-performance, innovation-driven environment that demands precision, loyalty, and agility.

As we expand nationally and globally, we invite poised, intelligent, and talented young Women to join our leadership support team—not just as assistants, but as trusted professional partners to the Managing Director, helping shape the consistent success and [growth] of the company’s business across diverse initiatives.

Role Overview

This is a transformative, high-trust role for dynamic, emotionally mature Women who thrive in fast-paced executive environments and are ready to travel frequently across India.

As Executive Personal Assistant (EPA) to the Managing Director, you will function as a close strategic partner, supporting both business operations and select personal logistics with discretion and precision.

The role offers direct exposure to leadership decision-making, structured mentorship, and the opportunity to evolve into a long-term executive ally. To be effective, the incumbent must think and work like a [business] owner.

Key Responsibilities

• Prepare reports, presentations, meeting briefs, and executive correspondence with meticulous attention to detail
• Liaise with internal teams, clients, and partners to ensure smooth business execution
• Handle select personal logistics, including travel, [investment-related coordination], and event support
• Collaborate closely with other Personal Assistants and Operations Executives to ensure seamless support
• Anticipate the Director’s needs and offer proactive support to enhance his leadership effectiveness
• Manage and organise the Director’s calendar, meetings, and national travel with foresight and efficiency
• Organise meetings and give presentations as [and when] needed
• Accompany the Director on business trips across India and abroad (in future) as a professional representative

Preferred (Not Mandatory):

• Ability or willingness to support the Director in Futures & Options trading–related tasks, including monitoring stock and Options price movements, tracking key market data, [assisting with] equity research, and preparing concise investment briefs. Candidates with strong numerical aptitude or interest in financial markets will be at an advantage.

Desired Applicant Profile

We are seeking a travel-ready, emotionally stable, and resourceful woman who can operate with dignity, tact, and professionalism in close proximity to top leadership.

Professional Presence

• Poised and confident in both corporate and social environments
• Well-groomed and composed under pressure
• Clear, fluent communicator in English, with Hindi and regional languages as additional advantages

Efficiency and Adaptability

• Highly organised and dependable
• Comfortable with 2–3 business trips per month, typically spanning 3–5 days
• Quick to learn, emotionally agile, and responsive to changing priorities

Loyalty and Discretion

• Naturally trustworthy, emotionally intelligent, with a strong desire to offer consistent support to the Director in all spheres
• Committed to confidentiality at all times

Experience

2–5 years of experience in executive assistance, business coordination, or operations (preferred).
Talented, dynamic freshers with a strong interest in building a career as a PA/EA will also be considered.

Minimum Requirements

• Bachelor’s degree in any field (freshers welcome)
• Fluency in English and Hindi (Bengali a plus)
• Proficiency in MS Office, Google Workspace, and digital productivity tools
• Willingness and readiness for regular national and occasional international travel
• High level of emotional discipline, integrity, and self-motivation

What We Offer

• Fixed salary: ₹30,000 – ₹60,000 per month for experienced professionals (negotiable for outstanding candidates)
• Performance-based incentives for high achievers
• Special allowances
• Travel and accommodation expenses fully reimbursed for official trips
• HRA and transport support where applicable
• Mobile allowance
• Structured mentorship for freshers (Trainee EPA / PS track)
• A rare opportunity to evolve into an elite, high-trust executive support partner
• Unparalleled exposure to CXO-level decision-making, national travel, and leadership culture

Special Notes

• This is a full-time, in-office position based in Calcutta (Kolkata) [with options for Bangalore, Hyderabad, and Chennai]; remote or hybrid work is not available
• Emotional maturity, discretion, and travel readiness are essential
• You will work closely with a co-EPA; mutual respect, adaptability, and team harmony are necessary
• During business travel, dignity, situational awareness, and discreet professionalism are expected at all times
• This role offers an extraordinary platform for personal and professional growth under the mentorship of the Managing Director

How to Apply

Please submit your detailed CV—including an active phone number and a recent professional photograph—along with a personalised cover letter via the Indeed portal.

In your cover letter, we encourage you to share your aspirations and articulate why you believe you are uniquely suited for this rare and high-responsibility opportunity.

Important:
Completion of the pre-screening questionnaire is mandatory for your application to be considered. Candidates are strongly advised to write their responses independently and avoid the use of AI tools, as authenticity and self-expression are key selection criteria.

Company website: www.inspirasw.in

For queries: WhatsApp 75968 00291

Job Type: Full-time

Pay: ₹30,000.00 - ₹60,000.00 per month

Benefits:

• Cell phone reimbursement
• Commuter assistance
• Paid sick time

Application Question(s):

• What was your designation in your last organisation (if experienced)?
• Which is your current location (city)?
• If selected for the position, when can you start?

(Notice period in number of days for joining)

• (If experienced) What was your last drawn Net Take Home Salary per month (Not CTC) ?
• Any prior experience as Executive Personal Assistant or Secretary to Director and/ or in Equity Research Stock Market operations? If so, please elaborate.
• Why are you interested in pursuing a career as a Executive Personal Assistant or a Secretary to Director?
• Do you have any prior experience of working in any Information Technology company?

If so, please describe your experience.

• This position requires regular travel to other cities / regions for attending business meetings and other official works.

How many days in a month would you be willing to travel? Please specify.

A) Any number of days B) 13 - 18 days C) 8 - 12 days D) Can't travel for work

• Your preferred job location among Calcutta (Kolkata), Chennai and Bombay?

Experience:

• Personal Assistance, or Operations, or Business Development: 1 year (Preferred)

Work Location: In person