Executive & Personal Assistant to Private Principal (Part-Time)

Job Summary

We are seeking a highly organized, intuitive, and proactive Part-Time Executive & Personal Assistant to support a private principal across a dynamic mix of professional and personal priorities.

This is a high-impact role offering the opportunity to work closely with a creative, fast-moving principal—managing schedules, coordinating logistics, and ensuring day-to-day operations run seamlessly.

The ideal candidate is detail-oriented, resourceful, and thrives in a fast-paced environment, bringing a calm, polished, and solutions-driven approach to everything they do.

Responsibilities

• Manage and maintain a complex, ever-evolving calendar, including scheduling meetings, appointments, and events
• Coordinate travel arrangements end-to-end, including flights, accommodations, transportation, and detailed itineraries
• Provide executive support, including drafting correspondence, preparing materials, and ensuring follow-through on key action items
• Serve as a liaison across personal and professional relationships, handling sensitive communications with discretion
• Assist with personal and household operations, including vendor coordination, scheduling, and day-to-day logistics
• Support special projects such as events, research initiatives, and operational improvements
• Conduct research and present clear, organized recommendations (vendors, travel, services, etc.)
• Assist with administrative and financial tasks, including bill pay, expense tracking, and maintaining organized records
• Track important deadlines, renewals, and ongoing priorities to ensure nothing falls through the cracks

Requirements

• 5+ years of experience as an Executive Assistant, Personal Assistant, or similar high-level support role
• Exceptional organizational and time management skills with strong attention to detail
• Excellent written and verbal communication skills
• High level of discretion, professionalism, and emotional intelligence
• Proactive, resourceful, and able to anticipate needs and solve problems independently
• Ability to manage multiple priorities in a fast-paced, ever-changing environment
• Tech-savvy with proficiency in Google Workspace and quick to learn new systems
• Valid driver’s license and reliable transportation required

Nice to Have

• Experience supporting a high-net-worth individual or private principal
• Background in travel planning, vendor coordination, or household management
• Familiarity with basic financial tracking or tools such as QuickBooks

Role Details

• Part-time position (schedule to be determined)
• Based in San Francisco; hybrid with some in-person support required
• Flexibility to occasionally respond outside standard business hours

Compensation

• $35–$40 per hour (non-exempt, eligible for overtime in accordance with California law)

How to Apply

Please submit your cover letter and resume, and include at least three professional references to jobs@jeffschlarb.com

Pay: From $41,600.00 per year

Benefits:

• Paid time off

People with a criminal record are encouraged to apply

Application Question(s):

• Are you able to reliably commute to San Francisco, CA?
• Do you have a valid driver’s license and reliable transportation?
• Briefly describe your experience supporting an executive or private principal. What did that support look like day-to-day?
• Do you have experience managing complex calendars with multiple priorities?
• Are you comfortable handling both personal and professional responsibilities in one role?

Experience:

• Executive administrative support: 5 years (Required)

Work Location: Hybrid remote in San Francisco, CA 94118