Executive - Procurement / Supply Chain

Job Description – Purchase Assistant

Position

Purchase Assistant

Department

Procurement / Supply Chain

Reporting To

Purchase Manager / Head of Supply Chain

Job Purpose

The Purchase Executive is responsible for sourcing, negotiating, and procuring materials, equipment, and services in line with organizational requirements. The role ensures cost-effective purchasing, timely delivery, vendor development, and adherence to quality standards.

Key Responsibilities

• Identify reliable vendors and suppliers, evaluate quotations, and negotiate favourable terms.
• Review purchase requisitions and float RFQ’s with comparisons and create purchase orders as per company policies.
• Monitor stock levels and coordinate with stores/warehouse for replenishment at projects.
• Ensure timely procurement of raw materials, consumables, spares, and services
• Maintain and update supplier database with performance records.
• Track purchase orders and follow up on deliveries to ensure schedules are met.
• Coordinate with internal departments (Production, QA/QC, Finance) to align requirements.
• Handle documentation related to import/export (if applicable).
• Resolve vendor issues related to quality, delivery, or payment.
  
  

Key Skills & Competencies

• Strong negotiation and communication skills
• Knowledge of procurement processes and ERP System
• Analytical and problem-solving ability
• Vendor management and relationship building
• Time management and multitasking
• Basic knowledge of taxation, commercial terms, and contracts
  
  

Qualifications & Experience

• Bachelor’s Degree
• 2–4 years of experience in procurement / purchase function (industry-specific experience preferred, e.g., irrigation automation, manufacturing, engineering, trading)
• Proficiency in MS Office; ERP knowledge is an advantage
  
  

Work Conditions

• Location: Bhopal (Head Office)
• Full-time,
• Occasional travel for vendor visits, audits, and negotiations