Executive & Program Operations Assistant

Come join our team as an EXECUTIVE & PROGRAM OPERATIONS ASSISTANT and make a difference in the lives of others!

Founded in 2009 by the Housing Authority of the County of San Bernardino, Knowledge and Education for Your Success (KEYS) is a 501(c)(3) nonprofit organization and private-public partnership dedicated to enhancing access to supportive services for low-income residents in San Bernardino County. KEYS provides an array of services including housing support, case management, and connections to critical community resources.

In summary, the Executive & Program Operations Assistant provides high-level administrative and operational support to the Executive Director while assisting in the coordination of KEYS' housing and supportive services programs. This role serves as a key liaison between Executive leadership, Programs, Finance, the Board of Directors, and external stakeholders, ensuring smooth operations, strong communication, and compliance with funding requirements.

Key responsibilities include:

Provide executive-level administrative support including calendar management, scheduling, correspondence, and meeting coordination.

Coordinate Board and committee operations, including agendas, packets, minutes, and tracking action items.

Maintain executive and governance records, contracts, and official documentation.

Support program operations by tracking grant deliverables, reporting deadlines, and compliance requirements.

Assist with audits, monitoring visits, and preparation of required documentation.

Serve as a liaison between leadership, internal departments, and external partners.

Support administrative financial processes such as expense tracking, invoice routing, and documentation coordination.

Assist with onboarding coordination for leadership roles and cross-departmental initiatives.

Experience/Training/Requirements

High School Diploma or equivalent required. Minimum of five (5) years of administrative experience, including at least two (2) years supporting executive leadership, senior management, or a board environment. Strong organizational, communication, and multitasking skills are essential.

Benefits

KEYS provides 100% employer paid medical, dental, life/AD&D, and vision insurance options for employee-only coverage. Voluntary 403(b) plan offered. Employees are eligible for enrollment the first of the month following 30 days of employment. KEYS offers 12 paid holidays, vacation, and sick time.

Are you ready to make a difference in our community? Apply today.