Executive Scheduling & Logistics Coordinator

Position Summary

Leon Capital Group is a diversified investment firm built on operational excellence, speed of execution, and a high-performance entrepreneurial culture. We are seeking an Executive Scheduling & Logistics Coordinator to support our Founder by bringing structure, clarity, and world-class coordination to his daily workflow, priorities, and travel.

This is not a traditional Executive Assistant role:

This position is designed for someone with a logistics, scheduling, dispatch, or operations background —a person who thrives in dynamic environments, handles high-volume requests with precision, and manages complexity with calm, decisive prioritization.

Ideal candidates may come from logistics operations (FedEx, UPS, Amazon), airline operations centers, healthcare practice operations, dispatch environments, or any setting where timely coordination and resource routing are essential.

What You Will Own:

High-Velocity Scheduling & Calendar Coordination:

• Manage 20–30+ inbound scheduling and coordination requests per day from internal leaders, business partners, and external stakeholders.
• Prioritize competing demands with judgment, clarity, and a strong understanding of the Founder’s goals.
• Build structure into a fast-moving environment by sequencing meetings, optimizing time blocks, and anticipating scheduling constraints.

Workflow Triage & Operational Coordination:

• Act as a central point of intake for communications into the Founder’s office.
• Triage inbound emails, requests, and follow-ups using a systems-driven approach.
• Maintain organized tracking systems to ensure commitments are met, and priorities remain aligned.

Travel Planning & Logistics Execution:

• Coordinate complex domestic & international travel, including flights, hotels, transportation, events, and multi-stop itineraries.
• Adjust plans in real time when schedules shift or disruptions occur.
• Ensure all logistics support the Founder’s efficiency and strategic use of time.

Cross-Functional Support & Special Projects:

• Partner with leaders across healthcare, real estate, private equity, and financial services to support cross-team coordination.
• Assist with special projects requiring scheduling, planning, and communication alignment.
• Bring an operational mindset—creating repeatable processes that reduce friction and improve flow.

Who Thrives in This Role:

You excel in environments where things move quickly, decisions matter, and clarity is essential. Backgrounds that often succeed:

• Logistics Coordinators / Dispatchers (FedEx, UPS, DHL, Amazon, transportation hubs).
• Airline Crew Schedulers or Operations Control Coordinators.
• Healthcare Practice Managers or Patient Flow Coordinators.
• Field Operations Coordinators or Routing Specialists.
• Operations-focused roles that require real-time decision-making.

You are someone who:

• Loves organizing complexity into clean, structured plans.
• Remains calm under pressure and adjusts quickly to change.
• Understands prioritization deeply—not all requests are equal.
• Communicates clearly and confidently with senior leaders.
• Works with a high level of discretion and professionalism.

Core Competencies:

• Operational Precision: Strong attention to detail in a fast-moving environment.
• Scheduling Acumen: Experience managing high-volume calendars or routing workflows.
• Systems Thinking: Builds processes, anticipates constraints, and improves flow.
• Adaptability: Thrives with shifting priorities and rapid decision cycles.
• Service Mindset: Provides polished, high-touch support with executive presence.
• Confidentiality: Handles sensitive communication with absolute discretion.

Qualifications:

• 3–7 years of scheduling, logistics, dispatch, operations planning, or healthcare operations experience.
• Proven ability to manage high-volume coordination, workflow triage, or routing tasks.
• Strong proficiency with scheduling software, email management tools, and workflow systems.
• Experience coordinating travel or multi-step logistics preferred.
• Bachelor’s degree preferred but not required for exceptional operational talent.