Executive Secretarial Support

Overview

To build You as an Executive Secretarial Support work is focused on supporting an individual executive or small number of executives in their day-to-day office activities including Obtaining and organizing information for use in conferences, speeches, and reports as requested by the executive. Editing, proofing, formatting, document design/production, form filling, and data entry. Scheduling/coordinating meetings, diaries, and travel arrangements. Receiving/relaying telephone messages from internal and external sources, managing the time/interaction executives have with internal and external sources Typically this role is required to handle confidential business and personnel information.

How you'll make an impact

Organizing and servicing meetings (producing agendas and taking minutes).

Prioritizing workloads and implementing new procedures and administrative systems.

Liaising with relevant organizations and clients and logging or processing bills or expenses.

Acting as a receptionist and/or meeting and greeting clients and greeting visitors and directing them to the appropriate departments or individuals.

Answer telephones and respond to inquiries via telephone or email and book meeting rooms, set up conference calls and take messages and minutes during meetings.

Perform administrative tasks, including filing and photocopying, writing emails, memos and letters.

Implement and/or develop office procedures and record systems and manage database entry and client files. Order and maintain supplies and document financial information.

Organize and distribute messages, make and confirm travel arrangements Prepare and mail outgoing correspondence.

Maintain confidential department files/records and perform routine bookkeeping tasks and assist with presentations and reports.

Responsible for ensuring compliance with applicable external and internal regulations, procedures, and guidelines.

Living Hitachi Energy core values of safety and integrity, which means taking responsibility for your own actions while caring for your colleagues and the business.

Your background

A bachelor's degree in business administration or anything similar.

5+ Years of experience.

Good communication, customer service and relationship-building skills.

Teamworking skills and organization and time management skills.

Attention to detail, negotiation skills, Assertiveness and flexibility and tact, discretion and diplomacy.

The ability to be proactive and use your initiative: to see what needs doing and to do it.

The ability to use standard software packages (e.g. Microsoft Office) and to learn bespoke packages if required.

Proficiency in both spoken & written English language is required.

Job function

Administration, Facilities & Secretarial

Contract

Regular

Publication date 2025-09-01

Reference number R

About Hitachi Energy

Hitachi Energy is a global technology leader in electrification, powering a sustainable energy future through innovative power grid technologies with digital at the core. Over three billion people depend on our technologies to power their daily lives.

With over a century in pioneering mission-critical technologies like high-voltage, transformers, automation, and power electronics, we are addressing the most urgent energy challenge of our time - balancing soaring electricity demand, while decarbonizing the power system.

Headquartered in Switzerland, we employ over 50,000 people in 60 countries and generate revenues of around $16 billion USD. We welcome you to apply today.