Executive Secretary

Key Responsibilities:

• Ensure seamless and confidential management of the Chairman s and COO s daily operations and schedules.

• Handle all aspects of the travel desk flight bookings, visas, hotels, itinerary management, and last-minute changes.

• Welcome and coordinate visits for VIP guests and delegations with cultural sensitivity and top-tier hospitality.

• Prepare meeting agendas, presentations, minutes, and track follow-ups on key action items.

• Liaise with internal departments and external partners on behalf of the executives.

• Coordinate executive meetings, boardroom setups, off-site events, and high-level corporate gatherings.

• Prioritize competing demands, anticipate needs, and provide proactive, end-to-end support.

• Manage special projects or any delegated tasks with accountability and professionalism.

What We re Looking For:

• 2 4 years of UAE-based experience supporting C-level executives in high-performing environments.

• A natural communicator confident, articulate, and polished.

• Proactive and detail-oriented, with a solutions-first mindset.

• Strong organizational and project management skills able to follow through on multiple priorities.

• Demonstrates discretion, loyalty, and emotional intelligence.

• Ability to work under pressure and manage last-minute changes calmly and effectively.

• High level of professionalism, executive presence, and personal grooming.

• Experience with VIP protocol, hospitality arrangements, and cultural sensitivity.

• Fluent in English; Arabic or additional languages is a plus.