Executive Secretary

We are looking for a competent Executive Secretary to support high-ranking officials in our company. You will be the one to organize and maintain the executive s schedule and assist them by performing a variety of administrative tasks.

Responsibilities

• Keep an accurate record of tasks and follow-ups, ensuring they are executed in a timely manner.
• Receive and screen phone calls and redirect them when appropriate
• Maintain executive s agenda, assist in planning schedules, appointments and meetings.
• Attend meetings, keep minutes and follow up on action items.
• Handle and prioritize all outgoing or incoming correspondence
• Make travel arrangements for executives
• Handle confidential documents ensuring they remain secure
• Maintain electronic and paper records ensuring information is organized and easily accessible
• Conduct research and prepare presentations or reports as assigned
• Oversee and manage social media profiles of executive.
• Coordinate and oversee special projects as directed by executive management.