Executive Secretary

Job Title: Secretary / Client Registration & Administrative Coordinator

Company Overview:

We are a leading contracting and fit-out company with a strong reputation for delivering high-quality projects. We are seeking a dynamic and organized Secretary to support our business development team by registering the company with new potential clients, ensuring smooth documentation flow, and maintaining a professional corporate image.

Key Responsibilities:

• Handle registration processes with new potential clients, consultants, and government portals.
• Prepare and submit prequalification documents, vendor registration forms, and required company information.
• Maintain a database of completed registrations and follow up on pending applications.
• Draft, format, and proofread official letters, emails, and proposals.
• Coordinate with internal departments (technical, commercial, legal) to gather necessary documents.
• Keep all company profiles, trade licenses, certificates, and registrations up to date.
• Schedule and organize meetings, appointments, and client communications.
• Manage filing systems and ensure proper document control.
• Assist the management team with other administrative and clerical tasks as needed.

Qualifications:

• Diploma or Bachelor’s degree in Business Administration or related field.
• Minimum 2 years of experience in administrative or secretarial work (preferably in construction or contracting).
• Strong communication skills in English (Arabic is a plus).
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and online registration portals.
• Excellent organizational skills and attention to detail.
• Ability to work independently and handle multiple tasks efficiently.

Preferred Skills:

• Experience in vendor registration with major developers, government entities, or consultants.
• Familiarity with tendering portals and prequalification requirements.
• Strong follow-up and coordination skills.
• Professional and presentable appearance with strong interpersonal skills.

Job Type: Full-time